Panchayati Raj Department Uttar Pradesh Tender by Panchayat Raj (GEM/2025/B/6169244)
Variable Refrigerant Flow Air Conditioner
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Tender Title: Variable Refrigerant Flow Air Conditioner
Tender Reference Number: GEM/2025/B/6169244
Issuing Authority: Panchayati Raj Department, Uttar Pradesh
The Variable Refrigerant Flow Air Conditioner tender aims to procure high-efficiency air conditioning systems that are capable of varying the refrigerant flow to optimally maintain comfort levels within designated spaces. The primary objective of this tender is to enhance energy efficiency and provide reliable climate control in various settings.
Scope of Work and Objectives:
The scope includes the supply of Variable Refrigerant Flow (VRF) Air Conditioning units along with installation and commissioning services. The successful bidder will be responsible for ensuring the equipment meets specified performance standards and integrates seamlessly into the existing infrastructure. This project aims to achieve superior energy savings and comfort levels, reflecting the commitment of the Panchayati Raj Department in Uttar Pradesh towards sustainable practices.
Eligibility Criteria:
To be eligible for participation, bidders must:
- Be a registered entity engaged in supplying air conditioning systems.
- Demonstrate previous experience in delivering similar projects.
- Possess valid licenses and registration certificates as per local regulatory requirements.
Technical Requirements:
Bidders are required to ensure that the VRF systems comply with all applicable industry standards for energy efficiency, performance, and safety. All equipment proposed must meet or exceed the specified technical details, including energy efficiency ratings, operational capacity, and noise levels.
Financial Requirements:
Bidders must provide valid financial documents demonstrating their capability to meet contractual obligations. This includes previous project financial statements and proof of adequate working capital.
Document Submission Details:
Proposals must be submitted electronically through the designated tender portal, following the specified format. All necessary documentation must include technical and financial proposals, along with any other supporting materials required.
Special Provisions:
- Micro, Small, and Medium Enterprises (MSEs) are encouraged to apply, with provisions for preferential benefits to support their participation in this procurement process.
- Startups in the air conditioning sector may also benefit from relaxed criteria, enabling them to contribute to this initiative.
Evaluation Process:
The evaluation of submitted bids will be based on a multi-criteria approach, focusing on technical compliance, financial viability, and delivery timelines. Each proposal will be assessed thoroughly to ascertain that all requirements are satisfactorily met.
Delivery Locations:
The air conditioning systems must be delivered to various predefined locations within Uttar Pradesh as specified in the tender documentation. It is critical that the logistics plan ensures timely delivery to meet project timelines.
Contact Information:
For further inquiries regarding this tender or to clarify submission requirements, bidders may refer to the tender portal where additional details and contact points may be provided.
In summary, this tender presents an opportunity for qualified bidders to participate in a significant project that emphasizes energy efficiency and sustainability in air conditioning systems for diverse uses across Uttar Pradesh. Engaging in this project not only contributes to local infrastructure but also to the broader goals of energy conservation and environmental stewardship.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity engaged in supplying air conditioning solutions, evidence of prior experience in similar projects, and possession of valid licenses and registrations according to local regulations. Entities must ensure they meet the set standards to qualify for bid evaluation.
Bidders are required to submit certificates demonstrating compliance with industry standards, including quality certifications relevant to the air conditioning industry. These may include ISO certificates, energy efficiency ratings, and any other local certifications that affirm adherence to regulatory guidelines.
To participate in the tender, interested bidders must follow the registration process outlined on the designated tender portal. It involves submitting pertinent company information, credentials, and verifying compliance with eligibility criteria. Ensure that all documentation is correctly uploaded to facilitate a smoother registration process.
The technical specifications for the VRF Air Conditioning units include energy efficiency ratings, cooling and heating capacities, operational noise levels, and compliance with safety standards. All proposed products must align with the expectations outlined in the tender documentation to be considered eligible during evaluation.
Yes, the awarded bidder must adhere to stipulated payment terms, which may include upfront payments, progress payments tied to milestones, and final payments upon project completion. Performance security in the form of a bank guarantee may also be mandated to ensure contract compliance and fulfillment of obligations throughout the project duration.
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