Tender Title: Lighting Pole or Post and Hardware - Tubular Street Light Poles (V2)
Tender Reference Number: GEM/2025/B/6155409
Issuing Authority/Department: Panchayats and Rural Housing Department Gujarat
1. Scope of Work and Objectives
The objective of this tender is to procure Tubular Street Light Poles and associated hardware. The selected supplier will be responsible for supplying a total of 17 poles to fulfill the lighting needs across various rural and urban areas managed by the Panchayats and Rural Housing Department in Gujarat. The goal is to enhance public safety and improve visibility in designated locations through the installation of high-quality lighting fixtures.
2. Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility requirements including valid registration as a business entity, compliance with local regulatory standards, and adherence to quality assurance protocols. Bidders should also have prior experience in supplying similar products and demonstrate financial stability to ensure project execution.
3. Technical Requirements
The poles must adhere to stringent technical specifications defined in the tender documents. Specifications include material quality, durability against environmental factors, and compliance with national standards for safety and reliability. Suppliers should provide detailed descriptions of their products to establish understanding and compliance with the tender requirements.
4. Financial Requirements
Bidders are required to provide a detailed financial proposal including pricing breakdowns for materials, installation, and any additional costs. Compliance with stipulated budget limits is mandatory to ensure fair evaluation. An Earnest Money Deposit (EMD) must accompany bids to secure commitment to the tender process.
5. Document Submission Details
All documents must be submitted electronically through the designated online platform associated with the tender. Required documents may include profiles of the company, past project references, financial statements, and necessary certifications affirming compliance with quality standards.
6. Special Provisions
The tender includes provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. These businesses may receive additional support in terms of bid evaluation and potential priority in selection, encouraging local entrepreneurship and compliance with 'Make in India' policies.
7. Evaluation Process
Bids will undergo a rigorous evaluation process focusing on the alignment of the provided solutions with technical requirements, overall cost-efficiency, and bidder reliability. The assessment criteria encompass product specifications, vendor experience, pricing strategies, and adherence to timelines.
8. Delivery Locations
Successful bidders will be responsible for the delivery of the poles to specified locations outlined by the Panchayats and Rural Housing Department. Timelines for delivery will be established post-bid award to ensure operational efficacy.
9. Contact Information
For inquiries regarding this tender, vendors can contact the Panchayats and Rural Housing Department through official communication channels. Detailed contact information can typically be found on the issuing authority’s website or given in the tender documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include the necessity for the bidder to be a registered entity, with the ability to provide relevant documentation proving compliance with quality and safety regulations. Furthermore, vendors must have prior experience in delivering similar materials and demonstrate sound financial standing. It is crucial for participants to thoroughly review the eligibility criteria listed in the tender documents to ensure compliance.
When submitting bids, vendors must provide several key documents including a company profile, previous project documentation, financial statements, and required certifications that validate adherence to quality standards. Preparedness in assembling these documents ensures compliance with submission guidelines and enhances the chances of successful bid evaluation.
An Earnest Money Deposit (EMD) is mandatory as part of the bid submission process. The EMD serves to ensure that bidders are serious about their proposals and can fulfill contractual obligations. Vendors should refer to the tender documents for specific amounts and accepted payment methods for the EMD, ensuring compliance with financial requirements.
The evaluation and selection process will follow a detailed and structured framework that focuses on the proposed solutions’ alignment with the technical specifications, bid price considerations, bidder experience, and delivery timelines. Final decisions will be communicated in a timely manner, and selected bidders will need to confirm acceptance and proceed with contract finalization.
MSEs can benefit from provisions aimed at enhancing their competitiveness in the tendering process. There are often opportunities for preferential evaluation, assistance with regulations, and support in adhering to procurement rules. Participation also aligns with the broader goal of promoting local industry through initiatives such as those encouraging Make in India policies, providing a conducive environment for MSEs to flourish.
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