Tender Overview

The Panchayats and Rural Housing Department of Gujarat is inviting bids for the procurement of LED Luminaire for High Bay Lighting under tender reference GEM/2025/B/6132723. This tender aims to enhance the quality of lighting in local facilities and promote energy efficiency through advanced LED technology. The department is committed to ensuring the availability of high-quality lighting solutions that meet the needs of various operational spaces.

Scope of Work and Objectives

The primary objective of this tender is to procure 384 LED luminaires, designed specifically for high bay lighting applications. The successful bidder will be responsible for the supply, delivery, and, if necessary, installation of these lighting solutions. The luminaires should exhibit high performance, durability, and energy efficiency while meeting the specified technical standards set forth in the tender documentation.

Eligibility Criteria

To participate in this tender, bidders must meet specific eligibility requirements. This includes being a registered entity compliant with local business laws, with all necessary operational licenses in place. Bidders must also demonstrate past experience in supplying similar lighting solutions. Certifications and quality compliance documents reflecting adherence to industry standards are mandatory.

Technical Requirements

Bidders are required to provide luminaires that conform to the following technical specifications:

• High Efficiency: Minimum lumen output per watt rating for optimal energy performance.
• Durability: Expected lifespan and warranty period for components, ensuring long-term reliability.
• Compliance: Adherence to applicable standards for electrical safety, electromagnetic compatibility, and environmental impact.
• Design: Specifications regarding dimensions, weight, and mounting options for diverse installation scenarios.

Financial Requirements

Bidders must provide a detailed financial proposal, which should include pricing for the total quantity of 384 luminaires. This should encapsulate all costs, including delivery and any optional installation services. Furthermore, a Performance Security deposit may be required to assure the fulfillment of contractual obligations.

Document Submission Details

All submissions must be made electronically via the designated platform, ensuring that all documents are in accepted formats such as PDF or Word. The complete proposal should include technical documentation, company qualifications, financial quotations, and compliance certificates.

Special Provisions

The tender will also include incentives for Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions aim to promote local participation and support for emerging businesses within the region.

Evaluation Process

The evaluation of bids will consider both technical and financial aspects. Technical compliance will be assessed first, followed by financial evaluations of compliant bids. The department intends to ensure transparency and fairness in the selection process, favoring bids that offer the best value while meeting all specified requirements.

Delivery Locations

The delivery of the LED luminaires will primarily be to designated municipal and rural facilities within Gujarat, as outlined in the detailed tender documents.

Contact Information

For any queries related to the tender, participants may refer to the official contact channels provided within the tender documents to obtain clarification or additional information.