Tender Title: Purchase of Equipment for CCTV Systems
Reference Number: GEM/2025/B/6125828
Issuing Authority/Department: Panchayats and Rural Housing Department, Gujarat
The Panchayats and Rural Housing Department of Gujarat is inviting bids for the supply of advanced equipment aimed at enhancing local surveillance capabilities through the installation of Camera for CCTV System (V3) and Video Recorder for CCTV System (V2). This initiative aims to fortify public safety and security across various locales.
Scope of Work and Objectives
The primary objective of this tender is to procure 26 units of CCTV equipment comprising high-definition cameras and video recording devices. These systems are intended to be installed at strategic locations throughout rural areas to improve the safety and security of community members. Proposal submissions must include technical specifications, including desired functionalities and performance benchmarks, to ensure that the equipment meets the operational requirements of the department.
Eligibility Criteria
Bidders must meet the following eligibility requirements:
- Registered legal entities with the necessary licenses to operate in the equipment supply sector.
- Proven experience in supplying and installing CCTV systems or similar surveillance equipment.
- Compliance with relevant local and national regulations.
- Bidders must not be blacklisted or disqualified by any government entity.
Technical Requirements
Proposals should showcase detailed technical specifications for the cameras and video recorders being offered. Key functionalities include high-resolution video capture, night vision capabilities, durability under various environmental conditions, along with a user-friendly interface for operations. Bidders must ensure that all equipment meets quality and safety standards required for public installations.
Financial Requirements
Submissions must include detailed pricing information, including:
- Total costs for the supply of the 26 units, including taxes and potential discounts.
- Payment terms must be clearly stated, specifying if there are any advance payment requirements.
Document Submission Details
All proposals must be submitted electronically through the relevant portal, in the specified format. Bidders should ensure that all documentation is complete and attached to each submission as per specified guidelines to avoid disqualification.
Special Provisions
This tender aligns with the government's focus on enhancing opportunities for Micro, Small, and Medium Enterprises (MSEs). MSEs will be given preferential consideration in the evaluation process. Additionally, provisions supporting startups will also be in effect, encouraging innovation and supporting local entrepreneurs.
Evaluation Process
Bids will be evaluated based on:
- Compliance with specifications and eligibility requirements.
- Cost-effectiveness of the proposal.
- Experience and past performance in similar contracts.
- Technical capabilities of the proposed equipment.
Finally, the evaluation will also consider the benefits offered for MSEs or startups as part of the submission.
Delivery Locations
The equipment will be delivered to designated locations as specified by the Panchayats and Rural Housing Department. Bidders must factor in logistics and timeframes while providing their proposals.
Contact Information
For any inquiries about this tender, please refer to the official website or portal where the tender was published. Further details regarding submission processes or specifications can be obtained through the official channels.
It is imperative for all participants to ensure that their submissions are complete, accurate, and comply with all provided requirements to maximize their chances of successful bid acceptance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing the necessary licenses to supply CCTV equipment, having experience with similar systems, and not being blacklisted by any government agency. Additionally, the bidder should conform to local regulations which govern business operations in the sector.
The technical specifications stipulated in the tender must involve high-resolution video recording capabilities, efficient night vision, and robust construction to withstand diverse weather conditions. Furthermore, user-friendly operating procedures for managing the camera systems must be included in the technical proposals.
Bidders must clearly outline their payment terms, including any advance payments required before dispatch of the goods. The total amount should encompass all applicable taxes and potential discounts. Clear delineation of these terms is necessary to facilitate smooth transaction processes.
Proposals will be assessed based on adherence to requirements, pricing, past performance in supplying similar equipment, and technical efficacy of the offered products. Also, the evaluation process affords MSEs and startups additional advantages, which could positively influence their selection probability.
Yes, this tender provides specific benefits for MSEs, including preferential treatment during evaluation, and simplified bidding processes aimed at encouraging participation from smaller businesses. Additionally, startups will receive provisions aimed at fostering new initiatives that conform to local sourcing and procurement rules.
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