Tender Title:
LED Luminaire for Road and Street Lights (V2) Conforming to IS 10322 (Part 5 / Section 3)
Tender Reference Number: GEM/2025/B/6098836
Issuing Authority:
Panchayats and Rural Housing Department, Gujarat
Scope of Work and Objectives:
The objective of this tender is to procure LED Luminaires that conform to the Indian Standards IS 10322 (Part 5 / Section 3) specifically designed for road and street lighting. The project encompasses the supply of a total quantity of 441 luminaires intended to enhance illumination in public spaces, ensuring energy efficiency, durability, and compliance with the standards established for outdoor lighting.
The awarded vendor will be responsible for delivering luminaires that not only meet the specified technical requirements but also adhere to quality and safety standards, ensuring a significant reduction in electricity consumption while delivering optimal lighting performance.
Eligibility Criteria:
To participate in this tender, bidders must meet certain eligibility criteria. The required qualifications include:
- Registration as a legal entity under relevant laws.
- Proven experience in supplying electrical items, particularly LED lighting solutions.
- Compliance with local manufacturing policies, including 'Make in India' as applicable.
- Relevant certifications demonstrating adherence to quality and safety standards.
Technical Requirements:
Bidders must provide luminaires that conform to specified technical criteria which include but are not limited to:
- Compliance with IS 10322 (Part 5 / Section 3).
- Specifications for energy efficiency, testing protocols, and durability.
- Customized features to meet the specific needs for road and street lighting.
Financial Requirements:
Participants must provide a clear financial proposal, including:
- Detailed pricing per unit and total cost for the delivery of 441 luminaires.
- Indication of any additional charges, such as shipping or handling fees.
- Proof of financial stability through bank statements or financial records.
Document Submission Details:
Bidders are required to submit all necessary documentation electronically through the designated procurement portal. Ensure all documents are in the accepted formats and complete to avoid disqualification. Required documents may include:
- Business registration certificates
- Technical and financial bids
- Compliance and quality certificates
Special Provisions:
This tender may have special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation by potentially offering benefits such as price preference or relaxed eligibility criteria.
Evaluation Process:
The evaluation will follow a structured process focusing on:
- Compliance with technical specifications.
- Price competitiveness.
- Quality assurances provided by the bidders. The awarding will be based on the criteria outlined in the tender and the overall value provided.
Delivery Locations:
The delivery of LED luminaires is to be made to predetermined sites as specified in the tender documentation across Gujarat, ensuring timely supply and installation for public use.
Contact Information:
For further clarification and inquiries, bidders are advised to regularly check the official procurement platform for updates and contact details.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under applicable laws, having relevant experience in supplying LED lighting solutions, and adhering to local manufacturing policies like ‘Make in India’. Bidders must also demonstrate compliance with quality standards and possess necessary certifications.
Participants must submit various certificates to validate their bids, including but not limited to business registration certificates, ISO certifications if applicable, compliance with Indian Standards (IS 10322), and proof of previous experience related to LED lighting solutions. These certificates ensure alignment with technical specifications and quality benchmarks.
Bidders are required to submit documents in specified electronic formats such as PDF or Word documents. Ensuring that all submissions are complete and adhere to submission guidelines is crucial for successful consideration in the LED Luminaire procurement process.
Bidders must provide a detailed financial proposal and are typically required to submit an Earnest Money Deposit (EMD) along with the bid. Performance security might also be required upon award of contract, generally to cover warranty obligations and ensure compliance with the terms of the contract secured against penalty clauses.
MSEs may benefit from special provisions such as price preference, reduced qualification requirements, and support under ‘Make in India’ initiatives aimed at increasing local procurement. These initiatives encourage more competitive participation from smaller enterprises, promoting growth and sustainability in the sector.
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