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Tender Title: LED Luminaire for Road and Street Lights (V2)
Tender Reference Number: GEM/2025/B/6110682
Issuing Authority: Panchayats and Rural Housing Department, Gujarat
The LED Luminaire for Road and Street Lights (V2) tender aims to procure 1145 LED luminaires adhering to the specifications outlined in IS 10322 (Part 5 / Section 3). The primary objective is to enhance road safety and visibility, contributing to better infrastructural development in rural areas of Gujarat. This initiative aligns with the state's commitment to sustainable and efficient energy solutions while promoting safer transportation routes.
Scope of Work and Objectives
The selected vendors will be responsible for the manufacturing, supply, and transportation of LED luminaires that comply with the required Indian standards. The scope includes:
- Providing luminaires that offer optimal illumination for roads and streets.
- Ensuring adherence to quality standards, as specified in the IS guidelines.
- Delivering products within the stipulated timeframe and ensuring compliance with safety regulations.
Eligibility Criteria
To be eligible for this tender, bidders must meet the following criteria:
- Registered as a legal entity (informed documentation is mandatory).
- Proven experience in supplying similar products within the last five years.
- Capability to provide warranty and support services for the products offered.
Technical Requirements
Bidders are required to provide luminaires that meet the standards of IS 10322 (Part 5 / Section 3). Key technical specifications include:
- Energy-efficient performance to reduce electricity expenditure.
- Long lifespan and low maintenance requirements.
- Compliance with environmental standards for sustainability.
Financial Requirements
Bidders need to provide documentation demonstrating their financial stability, including:
- Bank statements for the last two financial years.
- Profit & loss statements.
- Details of any outstanding debts or financial obligations related to similar projects.
Document Submission Details
All required documents must be submitted electronically through the designated portal. Required submissions include:
- Company registration certificate
- Technical proposal including product specifications
- Financial bid as per the format provided
- Earnest Money Deposit (EMD) in the specified format
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides benefits to startups. This initiative highlights the state’s commitment to supporting local businesses and enhancing their capacity to compete in government tenders.
Evaluation Process
Bids will be evaluated based on a comprehensive assessment of both technical and financial proposals. The evaluation will consider:
- Compliance with technical specifications.
- Price competitiveness.
- Delivery timelines proposed.
- After-sales service commitment.
Delivery Locations
The delivery of the LED luminaires will be concentrated in various rural locations within Gujarat, as defined by the issuing authority. Bidders are responsible for arranging logistics that ensure on-time delivery to multiple sites.
Contact Information
Further inquiries regarding this tender can be directed to the Panchayats and Rural Housing Department via their official communication channels. Detailed contact information will be available on the designated tender platform.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a legally registered entity with a proven experience in supplying similar products in the past five years. Bidders must also demonstrate their capability to provide effective warranty and support services for the offered luminaires.
Bidders must ensure that their products comply with the Indian Standard IS 10322 (Part 5 / Section 3). This includes meeting quality and safety standards necessary for road and street lighting. Documentation proving compliance with these technical standards will be required as part of the submission.
Documents must be submitted through the online tender platform in predefined formats, typically formatted in PDF or Word. Relevant submissions include the technical proposal, financial bid, and required certificates. Scanned copies of originals must be clear and legible to ensure compliance with submission requirements.
Every bidder is required to pay an Earnest Money Deposit (EMD), details of which will be mentioned in the procurement guidelines. The EMD amount is meant to assure the authority of the bidder’s commitment to the proposal and will be refunded to non-winning bidders after the selection process.
The tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) by offering incentives that may include reduced EMD requirements, preference during evaluation, and opportunities for capacity building. This is part of the broader initiative to uplift MSEs in government procurement.
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