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Tender Title: High Mast Pole for National Flags (V2)
Tender Reference Number: GEM/2025/B/6107389
Issuing Authority/Department: Panchayats and Rural Housing Department, Gujarat
Scope of Work and Objectives
The purpose of this tender is to procure high mast poles specifically designed for displaying national flags. The successful bidder will be required to supply and install high mast poles that meet national standards and specifications. The overall objective is to enhance public spaces with dignified and visually appealing displays of the national flag, thereby promoting patriotism and national pride.
Eligibility Criteria
To be eligible to participate in this tender, bidders must be registered entities in the relevant field and must comply with the set regulations established by the Panchayats and Rural Housing Department. Furthermore, the eligibility criteria may also include proof of previous experience in supplying similar goods and services, as well as adherence to safety and quality standards.
Technical Requirements
Bidders are expected to provide high mast poles that conform to specified technical standards, including materials, height, durability, and design specifications. Detailed technical drawings and descriptions will be required to ensure compliance with regulatory standards. Additionally, all poles must be capable of withstanding local weather conditions and be designed for ease of installation and maintenance.
Financial Requirements
Bidders must demonstrate financial stability by submitting relevant documentation, which may include financial statements and proof of the ability to fulfill contractual obligations. Competitive pricing will be evaluated as part of the selection criteria, and bidders are encouraged to provide detailed pricing breakdowns including all associated costs.
Document Submission Details
All bids must be submitted in the prescribed format and must include all required documentation. Bidders should ensure timely submission within the specified timeline to avoid disqualification. Submissions should be made electronically via the designated online portal.
Special Provisions
Recognizing the importance of inclusivity, special considerations will be given to Micro, Small, and Medium Enterprises (MSEs). Bidders qualifying as startups may also benefit from certain provisions established to promote entrepreneurship and innovation in the procurement process.
Evaluation Process
The evaluation process will consist of a two-step analysis, focusing on both technical competence and financial proposals. Bids will be assessed according to predefined evaluation criteria which may include the quality of proposed solutions, cost-effectiveness, and adherence to technical specifications.
Delivery Locations
Successful bidders will be required to deliver high mast poles to specific locations determined by the Panchayats and Rural Housing Department in Gujarat. Details regarding delivery sites will be communicated upon contract finalization.
Contact Information
For further inquiries regarding this tender, interested parties are encouraged to contact the Panchayats and Rural Housing Department. Contact details, if required, can be found on the official website or the tender documentation.
In conclusion, this tender provides an opportunity for qualified suppliers to engage in a significant project aimed at promoting national pride through the installation of high-quality high mast poles for national flags. This project not only serves a practical purpose but also contributes aesthetically to the public domain.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having prior experience in similar projects, and compliance with quality standards established by the Panchayats and Rural Housing Department. Bidders must also demonstrate financial capacity to fulfill project requirements. It is essential for bidders to provide required documents validating both experience and financial stability to be considered eligible.
To prove qualification, bidders must submit various required certificates, including a valid business registration certificate, GST registration, relevant financial statements, and documents showcasing experience in supplying or installing high mast poles. Additionally, proof of compliance with safety and quality standards must also be provided as part of the submission.
The registration process involves creating an account on the designated online portal used for submitting tenders. Bidders must provide necessary details such as business information, contact details, and relevant documentation to complete their registration. Once registered, bidders can proceed to submit their tenders as per the submission guidelines outlined in the tender documentation.
The payment terms will be outlined in the tender documentation. Typically, these terms may include an initial advance payment followed by progress payments contingent upon delivery milestones. Bidders should be prepared to adhere to the specified payment structure and provide a performance bank guarantee where required.
Yes, there are specific benefits for Micro, Small, and Medium Enterprises (MSEs) and startups. These may include relaxation in certain eligibility criteria, price preferences, and dedicated assistance in the bid preparation process. Provisions promoting compliance with ‘Make in India’ policies and local procurement rules are also aimed at encouraging participation from smaller entities.
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