Tender Title: LED Luminaire for Road and Street Lights (V2) Conforming to IS 10322 (Part 5 / Section 3)
Tender Reference Number: GEM/2025/B/6166325
Issuing Authority: Panchayats and Rural Housing Department, Gujarat
The GEM/2025/B/6166325 tender aims to procure LED luminaires specifically designed for road and street lighting applications, adhering to the specifications outlined in IS 10322 (Part 5 / Section 3). This initiative seeks to enhance illumination, improve safety, and contribute to energy efficiency in public spaces across rural areas.
Scope of Work and Objectives
The primary objective of this tender is to obtain 202 LED luminaires that meet the required standards for functionality, durability, and energy conservation for installation in various rural locations. Suppliers are expected to provide luminaires that deliver superior performance with low maintenance efforts and long operational life.
Eligibility Criteria
To qualify for this tender, bidders must fulfill the eligibility requirements, which include:
- Registration as a manufacturing unit or authorized dealer.
- Proven experience in supplying similar products.
- Compliance with national standards and certifications for electrical safety.
Technical Requirements
The proposed LED luminaires must conform to relevant IS standards, with specific focus on:
- Energy efficiency ratings.
- Light output (lumens).
- Lifespan and warranty provisions.
- Environmental sustainability and recycling compliance.
Financial Requirements
Bidders should have the financial stability to undertake tasks as part of this project, demonstrated through:
- Recent financial statements.
- Bank guarantees or solvency certificates.
- Commitment to payment timelines and conditions as stated in the contract.
Document Submission Details
All interested bidders must submit their bids online through the designated portal, including:
- Technical proposal.
- Financial proposal.
- Supporting documents for eligibility and technical compliance.
Special Provisions
This tender is geared towards encouraging participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Special provisions will allow them enhanced consideration in the evaluation process, promoting local manufacturing and innovation.
Evaluation Process
The evaluation of bids will be based on:
- Compliance with technical specifications.
- Cost-effectiveness of the proposal.
- Past performance with similar projects.
- Overall soundness of financial and technical projections.
Delivery Locations
Successful bidders will be required to deliver the LED luminaires to specified locations in Gujarat, as determined by the Panchayats and Rural Housing Department.
Contact Information
For further inquiries regarding this tender, please refer to the official portal for guidance or general assistance related to the submission of proposals and technical specifications.
This tender presents a significant opportunity for both local enterprises and established firms to contribute to the enhancement of rural infrastructure through advanced technology in public lighting solutions. Interested parties are encouraged to prepare their submissions meticulously, ensuring adherence to the outlined requirements as part of their tender applications.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, either as a manufacturer or a supplier with proven experience in providing LED lighting solutions. Bidders must possess relevant certifications that comply with IS standards, demonstrating their capability to deliver quality products within the specified timelines. These credentials are critical for ensuring that all submissions meet the expected technical and safety requirements to enhance public welfare.
Interested bidders must submit certificates confirming compliance with the IS 10322 standards for LED luminaires, along with business registration and ownership documents. Additionally, bidders should include certificates for quality management systems, such as ISO certifications, that reflect adherence to industry best practices in manufacturing and product safety.
To register, bidders must access the official tender portal where they can create an account using required identification and business details. A detailed guideline is provided on the portal, outlining necessary documents and steps for successful registration and activation of their bidder status for participation in the tender.
Bidders are expected to provide performance security in the form of a bank guarantee or other acceptable financial instruments, typically amounting to a specified percentage of the contract value. This security ensures the commitment of the selected contractor to fulfill all obligations as part of the contract, including timely delivery and adherence to quality standards as captured in the tender.
Yes, this tender incorporates specific provisions to encourage participation from MSEs. Recognizing the challenges faced by smaller enterprises, the evaluation process includes criteria that favor MSEs, allowing them access to a larger market share. Compliance with ‘Make in India’ policies further emphasizes the commitment to promote local industries and supporting innovative solutions within the public sector.
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