Tender Title: Supply of Entry and Mid Level Desktop Computers

Reference Number: GEM/2025/B/6128115

Issuing Authority

Panchayats and Rural Housing Department Gujarat is inviting bids for the supply of Entry and Mid Level Desktop Computers as part of its initiative to equip various government offices and facilities with the necessary technological tools.

Scope of Work and Objectives

The objective of this tender is to procure a total of 4 desktop computers that meet the predefined specifications and requirements for operational efficiency in rural and urban Panchayati Raj institutions. These computers must be robust, user-friendly, and tailored to support various administrative functions and internet-based applications effectively.

Eligibility Criteria

To participate in this tender, bidders must meet the following eligibility criteria:

• Bidders must be a registered legal entity.
• Compliance with relevant GST and tax regulations.
• Proficiency and experience in the supply of computer hardware, specifically in the last 3 years.
• Must have a service center or regional office located in Gujarat.

Technical Requirements

The technical requirements for the desktop computers include:

• Processor: Minimum Intel i3 or equivalent.
• RAM: At least 8GB.
• Storage: Minimum 1TB HDD or SSD.
• Operating System: Windows 10 or higher pre-installed.
• Peripherals: Keyboards, mice, and monitors must be included.

Financial Requirements

Bidders must provide a comprehensive pricing structure that includes:

• Cost per unit for desktop computers.
• Additional costs such as shipping, installation, and training (if applicable).
• Payment terms should be clearly outlined, with an emphasis on milestone payments upon successful delivery and acceptance of the machines.

Document Submission Details

All tender documents should be submitted in a digital format via the designated online portal. It is essential that all documents adhere to the specified format to avoid rejection.

Special Provisions

The tender welcomes participation from Micro, Small, and Medium Enterprises (MSEs) and startups, which may be exempt from certain eligibility criteria and benefit from reserved quotas. Bidders are encouraged to highlight their status as an MSE or startup in their submission.

Evaluation Process

The evaluation process will involve:

• Assessment of the submitted documents against the eligibility criteria.
• Technical assessment to ensure the hardware meets the required specifications.
• Price evaluation based on the total cost of ownership. Factors such as warranty, service agreements, and after-sales support will be considered.

Delivery Locations

Successful bidders will be required to deliver the computers to designated locations within Gujarat as specified by the issuing authority after the contract has been awarded.

Contact Information

For further inquiries, bidders can reach out to the Panchayats and Rural Housing Department through their official communication channels. Specific contact names and numbers may not be disclosed in this document.

This tender is a significant opportunity for suppliers to provide essential technology to support the operational needs of various government departments, contributing to the enhancement of rural governance and service delivery.