Tender Title:
LED Luminaire for Road and Street Lights (V2) Conforming to IS 10322 (Part 5 / Section 3)
Reference Number: GEM/2025/B/6152203
Issuing Authority
This tender is issued by the Panchayats and Rural Housing Department Gujarat. As a responsible authority, they aim to enhance the infrastructure across rural regions by providing eco-friendly and energy-efficient lighting solutions.
Scope of Work and Objectives
The objective of this tender is to procure 105 units of LED Luminaire designed specifically for road and street lighting. These luminaires must conform to the standards outlined in IS 10322 (Part 5 / Section 3). The project seeks to reduce energy consumption and improve public safety through efficient illumination while ensuring durability and ease of maintenance within rural settings.
Eligibility Criteria
To ensure that only qualified suppliers participate, the eligibility criteria include:
- The bidder must be a registered entity with valid GST and PAN.
- The supplier should have a proven track record in delivering comparable products.
- Relevant certifications confirming compliance with IS 10322 must be provided.
- Bidders must demonstrate financial stability and capacity to meet the order requirements.
Technical Requirements
The technical specifications include:
- Lumens output, wattage, and energy efficiency ratings in accordance with the latest standards.
- Constructed with durable materials suitable for outdoor exposure.
- Compatibility with existing infrastructure and systems for ease of installation.
- Demonstration of longevity and minimal maintenance needs.
Financial Requirements
Interested bidders must provide financial documentation that includes:
- Latest balance sheets.
- Proof of prior governmental contract fulfillment, if applicable.
- A breakdown of pricing that must include a clear presentation of costs and any related service charges.
Document Submission Details
Bidders are required to submit their bids electronically through the designated platform. The submission should include all necessary documents such as:
- Company registration certificates.
- Technical and financial proposals.
- Relevant brochures and certification documents.
Special Provisions
This tender offers specific benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, aimed at fostering inclusion in the bidding process. These may include price preference and extended timelines for submission, fostering a greater participation rate.
Evaluation Process
Submissions will undergo a detailed evaluation process based on criteria that include:
- Compliance with technical specifications.
- Cost-effectiveness.
- Financial stability of the bidder.
- Overall value add, including after-market support and warranty provisions.
Delivery Locations
Successful bidders will need to ensure that deliveries are made to specified rural locations within Gujarat. Delivery schedules and logistics will be established upon contract award.
Contact Information
For any queries or clarifications, interested bidders may reach out to the purchasing department through the official channels provided in the tender announcement.
This tender invites all eligible bidders to contribute to the enhancement of rural infrastructure by participating in this initiative geared towards sustainable lighting solutions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid GST and PAN, having a proven track record in supplying similar products, and presenting certifications that demonstrate compliance with IS 10322 standards. Additionally, suppliers must provide evidence of financial stability, showcasing capacity to undertake the contract.
Bidders must provide relevant certificates including company registration documents, GST registration, PAN, and compliance certificates that confirm adherence to IS 10322 specifications. It’s crucial to furnish any other documentation that reflects the bidder’s capability and reliability.
The registration process for this tender involves submitting required documents through the designated electronic platform. Bidders need to register their company, verify compliance with eligibility criteria, and upload necessary documentation such as technical and financial proposals by the deadline specified in the tender notice.
Successful bidders are required to furnish a performance security that typically equates to a percentage of the total contract value. This security ensures the contractor’s commitment to fulfilling the terms of the contract, including quality assurance and timely delivery of the products as outlined.
MSEs are entitled to special provisions such as price preference and additional time for submission. Compliance with ‘Make in India’ policies is encouraged, boosting local manufacturing. The tender sets measures for inclusivity, promoting a diverse participation from all market sectors while fostering an environment conducive for MSE growth and sustainability.
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