Personnel and Administrative Reforms Department West Bengal Tender by Office Of The District Magistrate South 24 Pargana (GEM/2025/B/6172066)
Multifunction Machine MFM (V2)
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Tender Title: Multifunction Machine MFM (V2)
Reference Number: GEM/2025/B/6172066
Issuing Authority/Department: Personnel and Administrative Reforms Department, West Bengal
Scope of Work and Objectives
The purpose of this tender is to procure Multifunction Machines (MFM) for the Personnel and Administrative Reforms Department of West Bengal. The Multifunction Machine (V2) should cater to various functionalities that include printing, scanning, copying, and faxing to enhance efficiency in administrative operations. The primary objective is to support the department’s operational needs through reliable and high-performance machines that can handle significant workloads with optimal output quality.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility criteria:
- Must be a registered entity and should provide proof of registration.
- Prior experience in supplying similar multifunction machines.
- Compliance with local procurement regulations and necessary certifications.
- Financial capability to fulfill the order specified in the tender documentation.
Technical Requirements
The technical requirements for the multifunction machine include:
- Capabilities for high-volume printing and scanning.
- Support for both color and monochrome outputs.
- Network connectivity options including wireless functionality.
- Ease of use with an intuitive touch-screen interface.
- Energy-efficient operation to comply with sustainability standards.
Financial Requirements
Bidders are expected to show their financial viability through:
- Recent financial statements.
- Capability to provide earnest money deposit (EMD).
- A clear breakdown of pricing for the equipment and any ancillary services required for installation and maintenance.
Document Submission Details
Prospective bidders must submit the required documentation by the stipulated deadline. Submission methods include both online and hard copy formats as specified in the tender documentation. Bidders should ensure that all documents are formatted correctly and meet submission guidelines.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Benefits for these categories include:
- Relaxation in eligibility criteria.
- Enhanced support and mentorship during the procurement process.
- Additional evaluation benefits to promote local startups and businesses.
Evaluation Process
The evaluation of bids will include:
- Technical assessment based on compliance with specifications.
- Financial assessment considering the overall pricing and payment terms.
- Preferences for MSEs and local suppliers in accordance with government policies.
Delivery Locations
The delivery of the multifunction machines will primarily be made to designated offices within the West Bengal region, as specified in the contract agreement.
Contact Information
For any queries related to this tender, bidders are encouraged to communicate directly with the Personnel and Administrative Reforms Department. Specific contact details are available upon request within the official tender documentation.
Additional Information
Bidders are reminded to frequently check for updates and amendments associated with this tender to ensure compliance with the latest requirements and conditions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, providing necessary documentation corroborating registration, and prior experience in supplying multifunction machines. Furthermore, compliance with local procurement regulations and possessing necessary certifications are crucial for participation in government tenders.
Bidders must furnish specific certificates such as proof of business registration, compliance with industry standards for the multifunction machines, and any additional certification proving capability to meet the technical specifications outlined in the tender documentation.
The submission process involves both online and offline formats. Bidders must ensure that all requisite documents are prepared according to the prescribed formats. Accurate filing is necessary to avoid disqualification during the evaluation process.
The payment terms may include advance payments, milestone-based payments upon delivery, and performance-linked incentives. Detailed financial structures should be clearly specified in the submitted bid to ensure transparency.
Yes, there are specific benefits for MSEs, which include relaxed eligibility criteria, additional points in the evaluation matrix, and opportunities for mentorship throughout the tender process. These provisions are aimed at fostering local businesses and encouraging participation in government contracting.
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