Tender Title: Multifunction Machine MFM (V2)

Reference Number: 312593330

The Personnel and Administrative Reforms Department West Bengal is pleased to announce the tender for a Multifunction Machine MFM (V2). This tender invites bids from qualified suppliers to deliver a robust and versatile multifunctional machine designed to enhance administrative capabilities through improved operational efficiency.

Scope of Work and Objectives

The primary objectives of this tender include the procurement and installation of a state-of-the-art multifunction machine capable of performing various tasks, including printing, copying, scanning, and faxing. The selected supplier will be responsible not only for the delivery of the equipment but also for ensuring its optimal functioning with project-specific features that meet the department's needs.

Eligibility Criteria

To qualify for this tender, bidders must fulfill the following eligibility requirements:

• Bidders must be a registered entity under relevant governmental regulations.
• Compliance with all local and state procurement laws is mandatory.
• Previous experience in supplying multifunctional machines or similar equipment will be advantageous.

Technical Requirements

The technical specifications for the Multifunction Machine include:

• Capable of printing and scanning at a minimum of 1200 DPI resolution.
• Support for multiple paper sizes including A4, A3, and legal.
• Integration capabilities with existing office software.
• Energy efficient with a low power consumption rating.

Financial Requirements

Bidders must submit a comprehensive financial proposal that details pricing, payment terms, and conditions. All proposals need to ensure compliance with the stipulated budget allocated for this project's funding.

Document Submission Details

Bidders are required to submit their proposals by following the designated submission methods outlined in the tender documentation. All bids must be submitted in electronic format through the official tender portal.

Special Provisions

The tender allows special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, providing them with preferential treatment as per government guidelines. Bidders are encouraged to highlight their status within their proposal to benefit from this initiative.

Evaluation Process

The evaluation of the bids will be based on a comprehensive assessment covering technical compliance, financial viability, and supplier reliability. The selection will aim to choose a vendor that meets the needs of the Personnel and Administrative Reforms Department while offering the best value.

Delivery Locations

The successful bidder will be required to deliver the Multifunction Machine to designated locations across West Bengal, with exact addresses provided upon award notification.

Contact Information

For further inquiries, interested parties may reach out via the official contact channels listed on the tender portal. It is essential that bidders ensure their questions are relevant and specific to receive prompt assistance.

This tender represents a significant opportunity for suppliers in the administrative and office equipment sector. Bidders are invited to submit comprehensive proposals that adhere to the outlined requirements and specifications.