Personnel and Administrative Reforms Department West Bengal Tender by Office Of The District Magistrate (GEM/2025/B/6163979)
Entry and Mid Level Desktop Computer
Tender Timeline
Tender Title: Supply of Entry and Mid Level Desktop Computers
Reference Number: GEM/2025/B/6163979
Issuing Authority: Personnel and Administrative Reforms Department West Bengal
This tender invites bids for the supply of high-quality entry and mid-level desktop computers to support various administrative functions within the West Bengal government. The primary objective is to enhance operational efficiency by upgrading existing IT infrastructure in government offices.
Scope of Work and Objectives
The successful bidder will be required to supply a total of 5 desktop computers of entry to mid-level specifications. The scope includes not only the delivery of the equipment but may encompass installation, service, and support. The objective is to ensure that the provided computers meet the operational demands of the government departments and align with their technology needs.
Eligibility Criteria
To qualify for this tender, bidders must fulfill certain eligibility requirements which include:
- Being a duly registered entity or company within the appropriate jurisdiction.
- Demonstrating experience in supplying IT equipment to government or similar institutions.
- Complying with pre-defined technical specifications of desktop computers laid down in the tender documentation.
Technical Requirements
Bidders must adhere to specific technical standards which may include, but are not limited to:
- Processor type and speed
- Memory (RAM) and storage specifications
- Operating system requirements
- Warranty and after-sales support commitments
Financial Requirements
Bidders are expected to submit a competitive financial proposal, ensuring that the cost aligns with the market rates for entry and mid-level desktop computers. It’s essential that all offered pricing is transparent, inclusive of taxes or any additional costs.
Document Submission Details
Bidders must submit their documents electronically through the designated tendering platform. The submission should include technical proposals that meet the specifications outlined and a financial quote. All documents must be submitted within the stipulated timelines as mentioned in the tender announcement.
Special Provisions
This tender has specific provisions that favor Micro, Small, and Medium Enterprises (MSEs) to promote growth in this sector. Furthermore, startups may also benefit from concessions provided under typical government tender guidelines.
Evaluation Process
The evaluation of bids will be carried out based on a comprehensive criteria which could include:
- Technical suitability
- Pricing effectiveness
- Past performance and references
Delivery Locations
Successful bidders will be required to deliver the desktop computers to specified government offices throughout West Bengal, adhering to the defined delivery timelines.
Contact Information
For any inquiries or clarifications regarding this tender, parties are encouraged to refer to the official government contact channels which will be provided on the tender platform. Ensure that all communication is directed to the listed points of contact for the Personnel and Administrative Reforms Department.
As a participant in this tendering process, understanding these requirements and ensuring compliance will be crucial for success. Proper diligence in preparing documentation can significantly enhance the chances of being awarded the contract.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, showcasing experience in supplying IT equipment to government institutions, and compliance with the specific technical specifications laid out in the tender documentation. Bidders are also expected to demonstrate past performance in similar contracts.
Participants must provide relevant certificates that demonstrate compliance with quality standards and technical specifications. This may include ISO certifications or other industry-standard recognitions that validate the bidder’s expertise in supplying computers. All documentation must be aligned with the requirements specified in the tender.
Bidders must register on the designated tendering platform to access and respond to the tender. The registration process generally requires bidders to provide company details, relevant certificates, and adherence to the eligibility criteria. Following registration, participants can submit their bids electronically.
Payment terms generally follow the submission and acceptance of delivery. It’s customary for government contracts to stipulate that payments are made after satisfactory inspection and acceptance of the provided goods. Detailed payment terms will be outlined in the official tender documentation.
This tender provides specific provisions for MSEs, including potential price preferences and relaxed eligibility criteria to promote participation. By supporting MSEs, the government aims to foster local businesses and stimulate economic growth in the region, particularly in the tech supply domain.
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