Tender Title: Multifunction Machine MFM (V2)

Tender Reference Number: GEM/2025/B/6199605
Issuing Authority/Department: Personnel Department Punjab

The Multifunction Machine MFM (V2) tender encompasses a project aimed at acquiring advanced multifunction machines that serve various operational needs within the Personnel Department of Punjab. The primary objective is to improve efficiency and streamline workflows by introducing reliable, state-of-the-art technology.

Scope of Work and Objectives

The scope of work for this tender includes providing multifunction machines capable of performing multiple functions such as printing, scanning, copying, and faxing. Key objectives entail:

• Enhancing operational efficiency by minimizing time and resources spent on document handling.
• Reducing the overall cost of printing by integrating high-efficiency machines into daily operations.
• Ensuring compatibility with existing IT infrastructure within the department.

Eligibility Criteria

To qualify for this tender, bidders must demonstrate that they are a registered entity, capable of meeting all technical and financial requirements laid out in the tender documentation. Essential prerequisites include a valid business license and the ability to provide service and support for the proposed machines.

Technical Requirements

Bidders are expected to specify detailed technical requirements, including:

• Machine specifications such as print speed, resolution, and scanning capabilities.
• Energy efficiency ratings and compliance with relevant environmental standards.
• Assurance of compatibility with various document formats and operating systems.

Financial Requirements

Potential bidders must provide evidence of financial stability and the capacity to fulfill the financial demands of the project. This includes:

• Submission of bank statements indicating sufficient cash flow.
• Audit reports for the previous financial year.

Document Submission Details

Bidders are required to submit their proposals in a single packet format. All necessary documentation must be submitted in electronic form through the designated procurement portal. Physical copies may also be required.

Special Provisions

The tender acknowledges special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. This includes reserved opportunities and enhanced support to encourage participation from smaller vendors.

Evaluation Process

The evaluation of submitted bids will follow a structured process, assessing technical specifications, alignment with the project's objectives, and financial feasibility. The buying authority will prioritize bids that are economically advantageous while fulfilling all predefined criteria.

Delivery Locations

Successful bidders will be required to deliver the multifunction machines to designated locations determined by the Personnel Department throughout Punjab. All logistics concerning transportation and installation of the machines will rest with the vendor.

Contact Information

For queries related to this tender, contact details have been provided within the official documentation. It is crucial to refer to these for any clarifications needed during the proposal formulation process.

By participating in the Multifunction Machine MFM (V2) tender, vendors will play a pivotal role in enhancing the operational capabilities of the Personnel Department Punjab while ensuring compliance with local standards and requirements.