Tender Title: Multifunction Machine MFM (V2)

Reference Number: GEM/2025/B/6199743

The Personnel Department Punjab is inviting bids from qualified vendors for the procurement of the Multifunction Machine MFM (V2). The primary objective of this tender is to acquire a sophisticated multifunction device that streamlines various operational processes within the department, enhancing efficiency and service delivery.

Scope of Work and Objectives

The bidders are expected to supply a Multifunction Machine MFM (V2) that includes capabilities such as printing, scanning, copying, and faxing. The machine should meet the demanding needs of administrative functions and contribute to a digital transformation strategy. The contractor will also be responsible for installation, configuration, and training of personnel on using the equipment, ensuring that the machine is fully operational and integrated into existing workflows.

Eligibility Criteria

Eligible bidders must be registered entities in accordance with applicable laws and must possess the necessary permits and licenses to conduct business in the region. Potential vendors should demonstrate experience in supplying multifunction devices or similar technology, as well as having a proven track record of providing maintenance and support services.

Technical Requirements

All submissions must adhere to the specified technical requirements, which include:

• Print speed must not be lower than 30 pages per minute for black and white documents.
• Scanning resolution should be at least 600 DPI.
• Support for various media types including A4, A5, envelopes, and labels.
• Energy-efficient options and compliance with international quality standards.
• Adequate warranty and support services for at least three years.

Financial Requirements

The financial stability of the participating organizations will be assessed, including the provision of financial statements and evidence of previous project completions. Competitive pricing will significantly influence the evaluation process, and vendors must provide a detailed cost breakdown alongside their proposals.

Document Submission Details

All documents must be submitted electronically via the designated portal (details not provided) in accepted formats (PDF, Word). Bidders are encouraged to ensure that their submissions are complete, including all required certifications, to avoid disqualification.

Special Provisions

Recognizing the importance of promoting local businesses, the tender offers special provisions for Micro, Small, and Medium Enterprises (MSEs) and start-ups. These businesses are encouraged to submit bids, and additional support may be provided during the evaluation process to allow for fair competition.

Evaluation Process

The evaluation of bids will consist of a multi-criteria assessment, focusing on both technical specifications and financial proposals. Compliance with the outlined quality standards and technical requirements is mandatory for successful bids. Additionally, a scoring system will be applied to determine the best value for money while adhering to procurement regulations.

Delivery Locations

The multifunction machines are to be delivered to the designated office locations within the Punjab Province. Specific delivery addresses will be provided to successful bidders post-award of contracts.

Contact Information

For inquiries related to this tender, vendors can reach out through official channels as specified in the submission guidelines.

By participating in this tender, companies contribute to improving office operations in the Personnel Department Punjab, ensuring that quality and efficiency are prioritized in governmental services while fostering collaboration with local enterprises.