Tender Title: Custom Bid for Services - Annual Maintenance Contract (AMC) for Maintenance of 3828 kW Solar Power Plant
Reference Number: GEM/2025/B/6156626
Issuing Authority: Petronet MHB Limited
Department: Ministry of Petroleum and Natural Gas
Petronet MHB Limited invites qualified bidders to submit proposals for the Annual Maintenance Contract (AMC) for the maintenance of a 3828 kW Solar Power Plant. The project encompasses a comprehensive scope of work aimed at ensuring optimal performance, longevity, and reliability of the solar power infrastructure.
Scope of Work and Objectives
The primary objective of this tender is to engage a skilled service provider capable of implementing an effective maintenance program for the solar power plant. This includes regular inspections, repairs, and upgrades necessary to maximize energy output, improve efficiency, and adhere to safety standards. Bidders should describe their methodology, technology use, and scheduling strategies for maintenance activities, which include but are not limited to:
- Routine checks and maintenance of solar panels
- Inverter troubleshooting and repairs
- System performance monitoring and reporting
- Relevant safety compliance checks
Eligibility Criteria
To be eligible for this tender, bidders must meet the following criteria:
- Be a registered legal entity with relevant experience in solar power maintenance.
- Possess a minimum of three years of experience in the domain of solar energy services.
- Have a financial stability benchmark as outlined in the tender documentation.
Technical Requirements
Bidders are expected to demonstrate their technical competence through:
- Providing detailed profiles of technicians and their qualifications.
- Outlining the tools and technologies that will be utilized for maintenance tasks.
- Demonstrating familiarity with industry standards and regulatory requirements for solar maintenance.
Financial Requirements
Bidders must provide comprehensive financial credentials, including:
- Audited financial statements for the last three years.
- A proposal outlining the payment structure for services rendered, including EMD and performance security specifics.
Document Submission Details
All proposals must be submitted through the appropriate digital channels as specified within the tender. Required documents include:
- Bid proposal
- Technical specifications
- Financial proposals
- Compliance certificates and other requisite attachments as instructed.
Special Provisions
Provisions are made in favor of Micro, Small, and Medium Enterprises (MSEs) to promote inclusivity and local enterprise participation in this tendering process. Startups may also receive preferential treatment based on applicable government initiatives to encourage innovation and local content utilization.
Evaluation Process
The evaluation of submitted proposals will be conducted based on a dual criterion approach: technical capability assessment followed by financial viability. The detailed methodology of evaluation will follow the guidelines set forth by the issuing authority.
Delivery Locations
The operational site for maintenance services is the designated Solar Power Plant, located under the jurisdiction of Petronet MHB Limited, as specified in the attached documentation.
Contact Information
For further inquiries, the point of contact will be made available through the official channels as defined in the tender documents. Please ensure that any communications follow the guidelines set forth in the tender.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered legal entity, having a valid registration in services pertaining to solar energy, and demonstrating a minimum of three years of relevant operational experience. Bidders must also prove financial stability through documents such as audited financial statements. Compliance with industry standards is essential, ensuring that the bidders can effectively manage the maintenance of the solar power plant.
All maintenance under this contract must comply with industry standards for solar power equipment. Bidders are required to specify the use of high-quality materials and technologies, training qualifications of service personnel, and adherence to safety norms. Monitoring systems should align with energy output efficiency measures to ensure the plant operates at optimal levels consistently.
The Earnest Money Deposit (EMD) is required as part of the bid submission to demonstrate the bidder’s commitment. The specifics regarding the amount and acceptable payment methods for EMD will be outlined in the tender documentation. Additionally, it is important for bidders to understand the conditions under which the EMD might be forfeited or refunded based on adherence to tender submission guidelines.
Proposals must be submitted electronically via the designated online portal as stated in the tender guidelines. Bidders should ensure that all required documents are in the specified formats (e.g., PDF, DOCX) to avoid disqualification. It’s crucial to meet the outlined requirements in terms of number of copies and attached documents to facilitate a smooth evaluation process.
The tender recognizes and encourages participation from MSEs by providing additional benefits, such as eased qualification requirements and potential price preference. MSE participants can also avail of incentives under the Government’s procurement policies, which promote local entrepreneurship and innovation, especially in supporting the ‘Make in India’ initiative.
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