Tender Title: Supply of Computer Printers

Tender Reference Number: GEM/2025/B/6155422

Issuing Authority: Planning Department Meghalaya

The Planning Department Meghalaya invites bids for the supply of Computer Printers as specified in this tender. This document outlines the details necessary for potential bidders to participate in this tender opportunity. Tenderers are encouraged to read this description thoroughly to ensure compliance and maximize their chances of success.

Scope of Work and Objectives

The primary objective of this tender is to procure 22 units of Computer Printers to enhance the operational capacity of various departments within the Meghalaya government. The printers should be efficient, reliable, and capable of delivering high-quality printing outputs to meet the administrative requirements. Bidders need to indicate the make and model of the printers they propose to supply as part of their submission.

Eligibility Criteria

To qualify for this tender, bidders must:

• Be a legally registered entity.
• Have prior experience in supplying similar items.
• Provide documentation to demonstrate the ability to meet the required technical specifications and quality standards mandated in the tender.

Technical Requirements

Bidders must ensure that the offered Computer Printers adhere to the following:

• High-speed printing capabilities with a minimum printing rate.
• Compatibility with standard operating systems.
• Energy-efficient design with low power consumption.
• Warranty provisions for prompt after-sales service and support.

Financial Requirements

Bidders are required to submit a comprehensive financial proposal that includes:

• Pricing information for each unit of Computer Printer.
• Details of any additional charges such as taxes, delivery, and installation fees.
• Assurance that financial documents are current and accurate.

Document Submission Details

All submission documents must be submitted electronically via the designated procurement platform before the tender closing date. Bidders must include:

• A completed tender form.
• Relevant certificates proving eligibility and qualifications.
• Financial proposals in a specified format.

It is critical to ensure that all required documentation is submitted in a single packet, adhering to the guidelines laid out in this tender notice.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate in this tender with special provisions that may allow them to avail benefits during the evaluation and procurement process.

Evaluation Process

Tenders will be evaluated based on:

• Compliance with eligibility and documentation requirements.
• Technical specifications and meeting the quality standards.
• Comparison of financial proposals, focusing on cost-effectiveness and value for money.
• Bidders may be asked to present their offer in a presentation during the evaluation phase.

Delivery Locations

The successful bidder will be required to deliver the Computer Printers to specified locations within Meghalaya as stipulated by the Planning Department. These details shall be provided post tender evaluation.

Contact Information

Bidders with questions or requiring clarifications regarding the tender may reach out to the Planning Department through the procurement platform's messaging system. All communication should strictly be through this medium to ensure transparency.

Potential bidders are encouraged to keep abreast of the tender process and requirements as they prepare their submissions to ensure compliance and maximize their chances of securing this contract.

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