Planning Department Meghalaya Tender by Directorate Of Economics And Statistics Meghalaya (GEM/2025/B/6155891)

Tender Title

Multifunction Machine MFM (V2)
Tender Reference Number: GEM/2025/B/6155891

Issuing Authority

Planning Department, Meghalaya

Scope of Work and Objectives

The purpose of this tender is to acquire Multifunction Machines (MFM) of version 2 for the Planning Department of Meghalaya. This procurement aims to enhance operational efficiency by providing machines capable of performing multiple functions, thus streamlining workflows and improving productivity across various departmental activities. The total quantity required is 14 units, which must comply with specified technical and performance standards.

Eligibility Criteria

To qualify for this tender, bidders must be legally registered entities capable of supplying the requested machines. Bidders must demonstrate their experience in providing technical solutions akin to the requested Multifunction Machines (MFM), and they should possess adequate resources to fulfill the obligations of the contract.

Technical Requirements

The Multifunction Machines must meet specific technical specifications, including but not limited to:

• High operational capacity
• Energy efficiency metrics
• User-friendly interfaces
• Durability and maintenance support Furthermore, any offered equipment should be compliant with national standards and regulations, ensuring high-quality performance and reliability.

Financial Requirements

Bidders must provide detailed financial documents that showcase their capacity to undertake the tender. This includes submission of audited financial statements for the past three years, proof of cash flow stability, and any relevant financial certifications that confirm the bidder's ability to complete the project successfully.

Document Submission Details

All required documents, including technical proposals, financial statements, and compliance certifications, must be submitted electronically through the designated government e-marketplace (GEM) portal. Bidders should ensure that all documents are accurately filled and free of errors to avoid disqualification.

Special Provisions

Provisions are available for Micro, Small, and Medium Enterprises (MSEs), providing them with certain benefits in the evaluation process. Startups are also encouraged to participate, supporting local entrepreneurship and innovation within Meghalaya. Both MSEs and startups are expected to comply with the 'Make in India' policies, promoting the use of local products and services.

Evaluation Process

The evaluation of bids will follow a structured process, focusing on both the technical and financial proposals. The evaluation team will assess submissions based on compliance with technical specifications, overall cost considerations, and past performance records. Bidders are encouraged to demonstrate how they can meet or exceed the requirements set forth in the tender documentation.

Delivery Locations

The Multifunction Machines will be delivered to designated locations within Meghalaya as specified in the purchase order post-evaluation. Bidders should ensure a clear understanding of logistical requirements related to delivery timelines and mechanisms to meet the stipulated deadlines effectively.

Contact Information

For further inquiries regarding this tender, bidders are encouraged to reach out to the Planning Department of Meghalaya through the official communication channels available on the GEM portal. It is essential to refer to the official guidelines provided to avoid any incorrect or misleading information.