Tender Title: Fumigation Chamber Procurement
Tender Reference Number: GEM/2025/B/6141946
Issuing Authority: Police Department Haryana
The Police Department Haryana invites bids for the procurement of Fumigation Chamber as per specifications outlined in this tender document. The primary objective of this procurement is to enhance pest control measures and contribute to public health safety. With a total quantity requirement of 246 units, this tender aims to meet the increasing demands of safe and effective fumigation.
Scope of Work and Objectives
The scope of work includes the supply and installation of high-quality fumigation chambers. Each chamber must adhere to stringent safety standards and operational efficiencies. The successful bidder will be required to provide necessary technical assistance during installation and training for effective utilization. The key objectives are:
- To ensure that the fumigation chambers meet the required technical specifications.
- To establish a reliable and timely supply chain for the delivery of products.
- To provide ongoing support to the Police Department in operating the units.
Eligibility Criteria
Potential bidders must fulfill specific eligibility criteria to qualify for participation. These include:
- Being a legally registered entity with the capability to deliver the required products.
- Demonstrating prior experience in supplying similar solutions to government entities.
- Compliance with all relevant safety and quality standards applicable in this domain.
Technical Requirements
The technical requirements for the fumigation chambers include:
- Constructed from durable, high-quality materials that can withstand operational pressures.
- Equipped with advanced safety features to protect users during operation.
- Ability to meet defined capacity specifications and environmental regulations.
- Documentation of testing and quality assurance processes.
Financial Requirements
Bidders should be prepared to demonstrate their financial capability to fulfill contract obligations. Key financial requirements include:
- Submission of audited financial statements from the last three years to showcase financial stability.
- Providing a bank guarantee or Earnest Money Deposit (EMD) as specified in the tender details.
- Clear evidence of previous contract completions and payment histories.
Document Submission Details
Interested parties must submit their bid proposals to the designated authority, ensuring that all required documents are included. The submission process should comply with the guidelines provided within this document.
Special Provisions
Benefits are available for Micro, Small, and Medium Enterprises (MSEs) and start-ups, promoting local entrepreneurship. This includes:
- Relaxation of eligibility criteria for MSEs concerning experience and prior projects.
- Financial incentives and support systems for successful bidders classified as start-ups.
Evaluation Process
The evaluation process will consist of multiple phases to ensure transparency and fairness. Key elements include:
- Technical evaluation based on compliance with specified requirements.
- Financial evaluation that considers price competitiveness and overall value.
- Final selection will be based on a combination of both evaluations, prioritizing quality and affordability.
Delivery Locations
The successful bidder will be required to deliver fumigation chambers to specified locations across Haryana as directed by the Police Department. Details regarding logistics and timelines will be coordinated during the execution phase.
Contact Information
For queries and additional information regarding the tender, bidders are encouraged to reach out to the Police Department Haryana through the official communication channels provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with legal standing, minimum experience in providing similar products to governmental organizations, and compliance with safety and technical standards applicable to fumigation chambers. Bidders are expected to provide proof of prior performance along with relevant documentation pertaining to their registration.
The technical specifications require that the fumigation chambers be manufactured from high-quality materials, have advanced safety features for user protection, and conform to environmental regulations. Bidders must provide detailed documentation of the specifications and ensure that each unit meets all operational standards.
The submission methods require bidders to prepare a comprehensive bid proposal that includes all required documentation outlined in the tender document. Submissions can be made via the designated electronic platform established by the Police Department Haryana, ensuring adherence to the guidelines provided regarding format and submission timing.
The evaluation and selection process will be conducted in phases assessing both the technical and financial aspects of the bids. Bidders will be evaluated based on their compliance with technical specifications, overall pricing, and value for money. The best combination of quality and cost will be prioritized in the final selection.
MSEs applying for this tender will receive specific benefits such as relaxation of eligibility criteria, provisions for reduced documentation, and potential financial incentives that promote participation from smaller entities. This aligns with government policies aimed at fostering local entrepreneurship and innovation in the supply sector.
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