Tender Title: Refilling of Fire Extinguisher Cylinders - GEM/2025/B/6089766

Issuing Authority: Ports and Transport Department, Gujarat

The scope of work under this tender involves the comprehensive refilling of fire extinguisher cylinders, specifically targeting carbon dioxide fire extinguishers of 4 Kg capacity as well as dry powder fire extinguishers with capacities of 5 Kg and 6 Kg. The aim is to ensure that all fire extinguishers meet the safety standards and are fully operational for effective fire safety management. The total expected quantity for service is 1210 units, reflecting the critical need for maintaining a high level of fire safety across the department.

Objectives

This tender aims to ensure that all fire extinguisher units in use fulfill regulatory compliance, safeguarding personnel and property from fire hazards. The anticipated outcomes include:

• Sustained fire safety management.
• Compliance with mandated safety protocols.

Eligibility Criteria

To qualify for participation in this tender, bidders must meet the following eligibility requirements:

• Registration as a legal entity under relevant laws.
• Proven experience of more than 5 years in the field of fire extinguisher service and maintenance.
• Possession of necessary certifications in fire safety and extinguisher services.

Technical Requirements

Bidders must submit comprehensive documentation that validates their technical capabilities, which should include:

• Detailed company profile outlining relevant experience.
• Evidence of previous successful contracts focusing on fire extinguisher refilling and maintenance.
• Certificates of compliance with industry standards.

Financial Requirements

The financial standing of bidders is critical. Participants are expected to provide:

• Recent financial statements demonstrating economic stability.
• Proof of capability to handle financial transactions for the tendered amount.

Document Submission Details

Participants are required to submit their documents electronically via the tender portal. Submissions should include:

• A completed tender application form.
• Relevant certificates and technical documents.
• Financial documentation as mentioned above.

Special Provisions

In accordance with government initiatives to stimulate juvenile businesses, Micro, Small, and Medium Enterprises (MSEs) and startups may benefit from exclusive provisions. This includes:

• Relaxed eligibility criteria.
• Preferential consideration during the evaluation process.

Evaluation Process

The evaluation of proposals will consider multiple factors, including:

• Compliance with technical specifications.
• Quality of submitted documentation.
• Financial viability.

Bidders will be assessed using a point-based scoring system to ensure transparency and fairness.

Delivery Locations

Services under this tender shall be executed in various designated PORTS AND TRANSPORT locations throughout Gujarat, ensuring timely refilling and servicing of fire extinguishers to maintain compliance.

Contact Information

For any inquiries concerning this tender, bidders can refer to the official communication channels provided by the Ports and Transport Department, Gujarat. It’s advisable to visit the official website or designated contact points for clarification and additional information.