Tender Title: Split Air Conditioner Supply
Tender Reference Number: GEM/2025/B/6166812
Issuing Authority/Department: Power Department Haryana
The Power Department Haryana is inviting bids for the supply of Split Air Conditioners, including environmentally friendly Green AC models, specifically designed in a wall-mounted format (V2). This initiative falls within the broader objective of enhancing energy efficiency and reducing carbon footprints in government facilities.
Scope of Work and Objectives
The primary objective of this tender is to procure a total of 12 Split Air Conditioners that meet the specified technical requirements. The selected vendor will be responsible for delivering the units, ensuring timely installation, and providing after-sales support, including maintenance. The focus is on acquiring units that are energy-efficient, reliable, and compliant with the latest environmental standards.
Eligibility Criteria
To participate in the tender process, bidders must meet the following eligibility criteria:
- Must be a legally registered entity and compliant with local laws.
- Proven experience in supplying and installing air conditioning units.
- Submit all necessary certifications and documentation as outlined in the tender documents. Certain benefits are reserved for Micro, Small, and Medium Enterprises (MSEs) and startups to promote local business engagement.
Technical Requirements
Proposals must satisfy rigorous technical requirements that ensure the air conditioners achieve a high level of efficiency while adhering to environmental norms. Features should include a minimum energy efficiency ratio (EER) and compliance with quality standards laid out in the tender specifications. Bidders must also include detailed specifications of the models being offered.
Financial Requirements
Bidders are expected to provide a comprehensive financial breakdown which must include:
- Pricing details for each unit.
- An Earnest Money Deposit (EMD) as specified in the documents.
- Payment terms that delineate stages of payment based on delivery and installation milestones.
Document Submission Details
All bids must be submitted via the designated online portal by the specified deadline. It is crucial that all documents are complete and in accordance with the specified accepted document formats. Late submissions will not be considered, and bidders are advised to allow adequate time for processing and submission.
Special Provisions
The tender has specific provisions that encourage participation from MSEs and startups. These entities will receive preferential treatment during the evaluation process to foster economic growth and innovation at the local level.
Evaluation Process
The evaluation process will follow a transparent mechanism based on criteria including technical compliance, financial viability, and past performance. The selection committee will assess all bids thoroughly and notify the successful candidates in due course.
Delivery Locations
The successful vendor will be required to deliver the air conditioners to designated government sites as specified in the tender documentation. It is imperative that delivery schedules align with the operational expectations of the Power Department Haryana.
Contact Information
For any inquiries, bidders are encouraged to review the tender documentation and submit questions through the appropriate channels as specified in the tender documents.
This tender represents an excellent opportunity for responsive and responsible vendors who are committed to sustainability and quality service delivery. By participating, bidders can contribute significantly to the government's efforts in enhancing energy efficiency while expanding their business footprint.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a legally registered entity, adhering to local regulations, and having prior experience in the supply of air conditioning units. Additionally, bidders must provide necessary certifications, especially those that can demonstrate compliance with environmental standards. MSEs and startups may have specific advantages during the evaluation as stipulated in the tender.
Bidders must submit various certificates that demonstrate compliance with quality and sustainability standards relevant to Split Air Conditioners. These may include manufacturer certifications, energy efficiency ratings, and environmental compliance documentation. It is essential to ensure that all required certificates are attached with the bid to avoid disqualification.
The payment terms outlined in the tender specify that payments will be made in installments based on delivery schedules and successful installation completions. Bidders should ensure that they provide a clear financial breakdown in their proposal. Additionally, an Earnest Money Deposit (EMD) is required to demonstrate commitment, which will be adjusted in the final payment.
Bid submissions must be done online through the designated portal as indicated in the tender documentation. It is crucial that all documents are submitted in the accepted document formats to ensure that they are processed efficiently. Late submissions or incorrect document formats may lead to automatic disqualification.
Yes, the tender includes special provisions favoring MSEs and startups, aiming to stimulate local entrepreneurship and foster economic growth. These enterprises may receive preferential treatment in the evaluation process which enhances their chances of securing the contract. Compliance with ‘Make in India’ policies will also be considered positively during evaluations.
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