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Tender Title: Supply of Split Air Conditioner Including Green AC, Wall Mount Type with Servo Control Drive
Tender Reference Number: GEM/2025/B/6074380
Issuing Authority: POWER GRID Corporation OF INDIA Limited
Department: Ministry of Power
Scope of Work and Objectives
The objective of this tender is to procure a total of 24 units of high-efficiency Split Air Conditioners featuring a Green AC technology with wall mount type configuration and a servo control drive mechanism. The selected vendor will be responsible for supplying units that are compliant with the IS 9815 (Part 1) standards. The aim is to enhance energy efficiency within the facilities of the POWER GRID Corporation, ultimately contributing to environmental sustainability goals.
Eligibility Criteria
To qualify for participation in this tender, potential bidders must fulfill several eligibility requirements. These include being a registered entity under applicable laws, possessing a valid GST registration, and ensuring compliance with quality and technical standards as outlined in the tender documentation. Bidders are encouraged to have prior experience in supplying similar HVAC equipment to governmental or large corporate entities.
Technical Requirements
The supplied Split Air Conditioners must adhere to the following technical requirements:
- Must include a servo control drive system.
- Comply with energy efficiency ratings and sustainability standards.
- Fit within the requisite noise level norms as per directive IS 9815 (Part 1).
- Each unit should be accompanied by manuals and supporting documentation for operation and maintenance.
Financial Requirements
Bidders must provide a detailed financial proposal, including pricing per unit and total cost for the delivery of 24 units. The financial bid should be inclusive of all taxes, shipping, and other applicable costs. Specific Earnest Money Deposit (EMD) details will be outlined in the bid submission documents.
Document Submission Details
Bidders are required to submit their proposals electronically via the designated e-procurement platform. Complete documentation must include:
- Technical proposals detailing compliance with the specifications.
- Financial proposals with itemized costs.
- Copies of requisite certifications.
Special Provisions
This tender includes provisions that favor Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders falling under these categories will be provided certain benefits, which may include relaxation on eligibility criteria and possible price preference during evaluation.
Evaluation Process
The evaluation of bids will be conducted in two stages: technical and financial assessments. Technical proposals will be reviewed against compliance requirements, and only those that meet the standards will proceed to the financial stage. The selection of the winning bid will be based on the lowest price while maintaining technical compliance.
Delivery Locations
The successful vendor will be expected to deliver the Split Air Conditioners to the specified locations as determined by the POWER GRID Corporation. Details regarding exact locations will be provided post-bid acceptance.
Contact Information
For further queries and clarifications, interested bidders are advised to refer to the official communication channels provided through the e-procurement portal. Specific contact information and points of clarification will be accessible through this medium.
By participating in this tender, bidders will contribute to building a sustainable environment through the adoption of energy-efficient cooling systems.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
11 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing valid GST registration, and providing necessary technical documentation. Bidders should have prior experience in supplying Split Air Conditioners or similar HVAC systems to governmental bodies or large corporates.
Participants must provide certificates demonstrating compliance with technical specifications, including ISO certifications and guarantees that the supplied Split Air Conditioners meet local and national quality standards.
Bidders must register on the e-procurement platform. This involves creating an account, submitting necessary documentation, and ensuring all information is correctly validated before submitting bids for the GEM/2025/B/6074380 tender.
The submission must include documents in PDF format for technical and financial proposals. All certifications should also be annexed as PDFs to ensure uniformity and to avoid any compatibility discrepancies.
The Earnest Money Deposit (EMD) is a monetary guarantee that must be submitted along with the bid. It is typically a percentage of the total bid amount and serves to ensure that bidders are committed to fulfilling contractual obligations. Details regarding EMD values and submission procedures will be outlined in the tender documents.
Micro, Small, and Medium Enterprises (MSEs) can experience benefits such as reduced financial barriers through lower EMD requirements and possible price preferences during the evaluation process. Compliance with Make in India policies is also advantageous for these enterprises.
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