POWER GRID Corporation OF INDIA Limited Tender by Power Grid Corporation Of India Limited (GEM/2025/B/6133449)

Tender Title: Bus Hiring Service - Regular Basis

Tender Reference Number: GEM/2025/B/6133449

Issuing Authority/Department: POWER GRID Corporation OF INDIA Limited, Ministry of Power

Overview

The POWER GRID Corporation OF INDIA Limited is seeking reliable service providers for Bus Hiring Services on a regular basis. The objective of this tender is to facilitate outstation transportation for employees and stakeholders through a fleet of 13-15 semi-deluxe buses equipped with air conditioning. The service is needed on a 24-hour, 7-day basis to ensure seamless travel across various destinations as per the company's requirements.

Scope of Work and Objectives

The selected bidder will be responsible for providing fully operational buses that meet the specified requirements. The objective is to ensure timely and efficient transport services that guarantee the comfort and safety of passengers. Service must be available for both scheduled and emergency travel, maintaining a high standard of quality and reliability.

Eligibility Criteria

Bidders must demonstrate the capacity to manage and operate a fleet that includes semi-deluxe air-conditioned buses. They should comply with all necessary registration requirements and possess relevant licenses and permits to operate in India. Establishing a proven track record in providing similar transportation services will be a key evaluation factor.

Technical Requirements

1. Fleet Composition: Bidders must provide details about the operational status of a minimum of 5 buses within the required capacity range.
2. Safety Standards: All vehicles should comply with national safety standards and regulations.
3. Driver Credentials: Drivers must hold valid commercial driving licenses and must have a clean driving record.
4. Maintenance Practices: A regular maintenance schedule must be maintained to ensure optimal operational performance.

Financial Requirements

Bidders are encouraged to provide a competitive financial proposal that outlines the cost per trip, fuel surcharges, and any additional charges that may be applicable. Financial stability and transparency in pricing will be essential for consideration during the evaluation process.

Document Submission Details

Bids must be submitted electronically via the designated tender portal. All required documents, including compliance certificates, technical proposals, and financial bids, must be uploaded in the prescribed format to avoid disqualification.

Special Provisions

This tender recognizes the contributions of Micro, Small, and Medium Enterprises (MSEs). Special provisions may apply, enhancing opportunities for these businesses to participate in the bidding process. Additionally, preference will be given to entities that comply with the 'Make in India' initiative.

Evaluation Process

The evaluation will consider both technical and financial proposals. A thorough assessment of the compliance requirements, technical specifications, and overall value-for-money offered in the bids will lead to the selection of the most suitable vendor. The successful bid will also be based on demonstrated performance history in similar projects.

Delivery Locations

Services will be required for various outstation routes as per the operational needs of the POWER GRID Corporation. Specific locations will be communicated to successful bidders for service activation.

Contact Information

All queries and clarifications regarding this tender should be directed to the official contact points available on the tender submission platform. Bidders are advised to seek all necessary information before submission to ensure their proposals meet all outlined requirements.