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Tender Title: Split Air Conditioner and Purification System
Reference Number: GEM/2025/B/6050033
Issuing Authority/Department: POWER GRID Corporation OF INDIA Limited, Ministry of Power
Scope of Work and Objectives
The objective of this tender is to procure Split Air Conditioners, including Green AC models, potable water purification systems equipped with UV technology, household refrigerating appliances as per IS 17550, and Electric Water Heaters (Geysers) as per IS 2082:2018 (Latest). This procurement aims to ensure environmentally friendly solutions and efficient cooling and heating technologies that align with the objectives of sustainable development.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility requirements. This includes being a registered entity with relevant licenses, a minimum turnover as specified in the tender documentation, and demonstration of prior experience in supplying similar products to government or corporate bodies.
Technical Requirements
The tender is divided into multiple product categories; hence it necessitates compliance with the following technical specifications:
- Split Air Conditioners: Must meet energy efficiency ratings as defined under existing regulatory standards.
- Water Purification Systems: Should effectively utilize UV technology for potable water purification.
- Household Refrigerating Appliances: Compliance with IS 17550, ensuring durability and performance.
- Electric Water Heaters: Must comply with IS 2082:2018 standards, ensuring optimal safety and efficiency.
Financial Requirements
Bidders must provide comprehensive financial documentation, including:
- Recent balance sheets and profit & loss statements.
- Evidence of any tax compliance.
- Pricing structures and warranty information of offered products.
Document Submission Details
All required documents should be submitted electronically through the designated portal. Each submission must include:
- Technical proposals
- Financial bids
- Compliance certificates
Ensure that all documents adhere to the specified formats requested in the tender guidelines to avoid disqualification.
Special Provisions
This tender has provisions favoring Micro, Small, and Medium Enterprises (MSEs) and startups. These entities can look forward to relaxed eligibility criteria and possible price preference, thereby promoting local businesses and innovative solutions.
Evaluation Process
The evaluation of bids will be conducted in two stages:
- Technical Evaluation: Assessing compliance with the technical specifications and eligibility criteria.
- Financial Evaluation: Comparing financial bids of technically qualified bidders to ensure best value for money.
The participation of MSEs will be factored into the evaluation with preferential considerations.
Delivery Locations
Delivery of products under this tender is expected at specified locations identified during the bid process. Coordination between the winning bidder and the issuing authority will be established for smooth logistics.
Contact Information
For further inquiries regarding this tender, bidders are encouraged to frequently check the official tender portal for updates. All essential contact information will be provided within the portal and through official announcements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
13 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender include being a registered entity with valid operational licenses. Bidders must demonstrate a minimum turnover that meets the tender pre-requisites, alongside proven experience in supplying similar products to both government and private institutions.
Bid participants are required to submit several certificates, including tax compliance certificates, quality assurance certifications aligned with the applicable standards (e.g., IS 17550 for refrigerating appliances), and manufacturer authorization from the brand being proposed.
The registration process for submitting bids requires bidders to create an account on the designated procurement portal, upload necessary documents, and ensure compliance with all specified formats. Detailed instructions for registration are outlined within the tender documentation to provide clarity.
An Earnest Money Deposit (EMD) will be mandatory as part of the bid submission. The amount will be specified in the tender call and should be enclosed with the financial bid to demonstrate serious intent. Non-compliance in submitting EMD may result in disqualification.
Yes, there are specific benefits for MSEs. They may receive preferential price consideration, relaxation of eligibility criteria, and support in the procurement process to foster development. Additionally, compliance with ‘Make in India’ policies is encouraged, promoting local production and sustainability.
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