Power Sector Tender: Electrical Works for 11 KV XLPE Cable Fault Detection & Rectification

Madhya Gujarat Vij Company Limited (MGVCL) invites qualified electrical contractors to participate in a tender for an Annual Rate Contract focused on 11 KV XLPE cable fault detection, vehicle support, and rectification services. This tender covers work within the MAHEMDABAD Division office and across the NADIAD O&M circle, ensuring reliable electrical infrastructure maintenance. The project aims to enhance power distribution reliability by swiftly identifying and rectifying faults in high-voltage XLPE cables. The contract duration is 2 years, with a total estimated cost of ₹20,000,000. The tender process is open to experienced bidders with relevant technical and financial credentials. Bidders must submit their proposals via the official NPROCURE portal, adhering to specified deadlines and documentation requirements. This opportunity is ideal for electrical service providers specializing in power distribution maintenance, fault detection, and on-field repair services, supporting Gujarat’s power sector development and infrastructure resilience.

The scope of work includes:

• Fault detection and localization of 11 KV XLPE cables using specialized testing equipment.
• Vehicle support for on-site fault diagnosis and rectification.
• Cable rectification and repair to restore power supply.
• Routine maintenance and inspection of XLPE cables within designated areas.
• Reporting and documentation of fault analysis and repair activities.

The process involves:

1. Receiving fault reports from the power distribution network.
2. Deploying the fault detection team with vehicles equipped for high-voltage cable testing.
3. Locating faults using advanced diagnostic tools.
4. Performing necessary repairs or replacements.
5. Verifying cable integrity post-repair.
6. Providing detailed reports to the concerned authorities.

Key deliverables include trained fault detection teams, operational vehicles, testing equipment, and timely reporting. Bidders must ensure compliance with safety standards and quality benchmarks as specified in the tender documents.

Equipment/Service	Specifications
Fault detection tools	High-voltage cable testers, insulation resistance testers
Vehicles	Fully equipped service vehicles with communication facilities
Repair materials	XLPE cables, connectors, termination kits

All work must be completed within the stipulated completion period of 2 years, with adherence to safety and quality standards.

• ✓ Must have valid registration and licenses for electrical contracting services.
• ✓ Proven experience in high-voltage cable fault detection and maintenance.
• ✓ Demonstrate financial stability with minimum turnover criteria.
• ✓ Submit all required documents for preliminary verification, including tender fee proof and EMD proof.
• ✓ Comply with technical and safety standards as per government regulations.

Financial Criteria	Details
Minimum annual turnover	₹10,00,00,000
EMD amount	₹200,000
Tender fee	₹11,800

**Important:** Bidders must possess valid GST registration, PAN, and relevant technical certifications. All documents should be up-to-date and verifiable.

The technical specifications include:

Parameter	Requirement
Fault detection equipment	Must support high-voltage testing up to 33 kV
Vehicle support	Fully equipped with GPS, communication, and safety gear
Repair materials	Compliant with IS standards for XLPE cables and accessories
Safety standards	Adherence to IEC and BIS safety protocols

Procedures: - Conduct initial site assessment. - Use diagnostic tools to locate faults. - Perform repairs following manufacturer specifications. - Conduct post-repair testing to ensure cable integrity. - Document all activities and findings.

All equipment must be calibrated and certified for high-voltage testing, ensuring safety and accuracy in fault detection and rectification.

The estimated contract value is ₹20,000,000, with a bid security deposit (EMD) of ₹200,000. The financial bid should include a percentage rate for services, submitted through the secured bidding platform. Payment terms will be based on milestone achievements, with invoices payable within 30 days of submission. Bidders must provide detailed cost breakdowns, including labor, materials, transportation, and overheads. The tender requires a firm financial proposal aligned with the scope of work, ensuring transparency and competitiveness. The total project budget will be allocated across various phases, with clear milestones for payment release, subject to approval of work completion and quality standards.

The bidding process involves the following steps:

1. Registration and document download from the official NPROCURE portal.
2. Submission of bid security and preliminary documents before the deadline.
3. Technical evaluation scheduled on 13-06-2025 at 11:00 AM.
4. Commercial evaluation scheduled on 16-06-2025 at 11:00 AM.
5. Bid opening and announcement of successful bidders.

Timeline	Event	Details
19-05-2025	Start of bid submission	Bidders can start submitting bids online
09-06-2025	Bid submission deadline	Last date for bid submission at 4:00 PM
13-06-2025	Technical evaluation	Evaluation of technical bids
16-06-2025	Commercial evaluation	Final evaluation and award decision

**Important:** Bidders must ensure all documents are complete and submitted before deadlines. Non-compliance may lead to disqualification.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence and experience	40%
Financial proposal	30%
Past performance and references	20%
Compliance with safety standards	10%

Minimum qualifying marks for technical evaluation are 70%. The highest scoring bidder will be awarded the contract. The evaluation factors include quality of equipment, experience in similar projects, financial stability, and adherence to safety norms. Bidders must meet all minimum thresholds to qualify for award consideration.

Date	Event	Details
19-05-2025	Bid start date	Bidders can begin submitting proposals online
09-06-2025	Bid end date	Last date for bid submission at 4:00 PM
13-06-2025	Technical evaluation	Scheduled at 11:00 AM
16-06-2025	Commercial evaluation	Scheduled at 11:00 AM
20-06-2025	Contract award	Expected date of contract signing

**Critical:** All bids must be submitted before the deadline to be considered. Late submissions will be rejected.

• Chief Engineer (T&O), Madhya Gujarat Vij Company Limited
• Address: MGVCL, Corporate Office, Vadodara
• Email: cetech.mgvcl@gebmail.com
• Phone: +91-79-40007517, 40007514, 40007515
• Support Team: (n)Code Solutions, GNFC Ltd., Ahmedabad

Bidders are encouraged to contact the provided email or phone numbers for clarifications, training, or support related to the tender process. All communication should reference Tender Notice No: MGVCL/ARC/MHDB/2025.

Participants are advised to review the detailed tender documents available for download, including the Schedule-B and SBD MAHEMDABAD.pdf. A free vendor training camp is organized every Saturday from 4:00 to 5:00 PM at (n)Code Solutions, GNFC Ltd., Ahmedabad. Bidders must ensure compliance with all technical, financial, and safety requirements to qualify for the award. The tender process emphasizes transparency, fairness, and adherence to government procurement norms. All updates and notices will be communicated through the official NPROCURE portal and email correspondence.