Tender Title: Annual Maintenance Service for Centralised Air Conditioning System

Tender Reference Number: 424e02664

Issuing Authority/Department:
Ministry of Railways, Railways Public Sector Undertakings

Scope of Work and Objectives

The purpose of this tender is to procure annual maintenance services for the centralized air conditioning systems and air conditioners within the Ministry of Railways. The objective is to ensure optimal performance and reliability of the air conditioning systems, maintaining a comfortable environment in operational areas. The successful vendor will be responsible for regular preventive maintenance, timely repairs, and ensuring all systems are compliant with industry standards.

Eligibility Criteria

Interested bidders must meet the following eligibility requirements to participate in this tender:

• Registration as a legal entity with relevant licenses.
• Proven experience in providing similar maintenance services.
• Compliance with necessary industry certifications and standards.

Technical Requirements

Bidders are required to demonstrate compliance with the following technical specifications:

• Capability to conduct regular inspections and maintenance of centralized air conditioning systems.
• Availability of qualified technicians with specialized training in air conditioning system maintenance.
• Ability to respond promptly to repair requests and emergency situations.

Financial Requirements

Bidders must provide:

• A valid financial statement indicating the fiscal health of the organization.
• Evidence of having sufficient funds to undertake the contract.
• Details of prior projects may be required as part of price evaluation considerations.

Document Submission Details

All bids must be submitted along with the required documentation which includes:

• Bidder's registration details and relevant certificates.
• Completed bidding forms as specified in the tender documentation.
• Any supplementary materials that showcase the bidder's capabilities.

Special Provisions

This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and encourages participation from startups. These entities may benefit from relaxed eligibility criteria and support in the procurement process, promoting local business participation.

Evaluation Process

The evaluation of the bids will be conducted based on:

• Compliance with technical specifications and requirements.
• Price evaluation and financial stability.
• Experience and track record in executing similar projects.

Delivery Locations

Services are to be provided at various locations within the jurisdiction of the Ministry of Railways, ensuring all facilities are adequately maintained.

Contact Information

For inquiries related to this tender, bidders are encouraged to reach out through the official communication channels provided during the bid submission process. Clear communication practices are encouraged to facilitate smooth interaction between bidders and the issuing authority.

Overall, this tender aims to secure high-quality annual maintenance services for air conditioning systems critical to the operations of the Ministry of Railways, promoting efficiency, safety, and comfort in all operational settings.