Tender Title: Evaporative Air Coolers (Desert Coolers) Conforming To IS 3315
Reference Number: GEM/2025/B/6165944
Issuing Authority/Department
The tender is issued by the Ministry of Railways, specifically under the Railways Public Sector Undertakings. This initiative aims to procure essential equipment that complies with set industry standards.
Scope of Work and Objectives
The primary objective of this tender is to procure Evaporative Air Coolers (Desert Coolers) that conform to IS 3315 standards. The total quantity required is 16 units. The coolers are expected to provide efficient cooling solutions for various railways facilities and enhance comfort during peak operational times. The selected supplier will be tasked with supplying the specified quantities while adhering to quality parameters and delivery schedules outlined in the tender documentation.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility criteria, including but not limited to:
- Being a legally registered entity.
- Possessing the necessary licenses and permits relevant to the supply of evaporative coolers.
- Demonstrating previous experience in similar contracts, showcasing capability and reliability.
- Meeting financial stability requirements adequate for processing the order.
Technical Requirements
The technical specifications for the Evaporative Air Coolers must comply with IS 3315. Suppliers should provide evidence that their products meet these standards, including details on energy efficiency, cooling capacity, and durability. Comprehensive documentation and product data sheets must be submitted for evaluation.
Financial Requirements
Bidders must provide a detailed financial proposal reflecting total costs, including taxes and other applicable charges. Payment terms and conditions will be communicated upon award, and suppliers are generally required to maintain competitive pricing while adhering to budgetary constraints.
Document Submission Details
Interested parties must prepare and submit the required tender documents as stipulated. These documents typically include:
- Completed bid forms.
- Compliance certificates.
- Technical and financial proposals.
- Any additional certificates relevant to the eligibility criteria.
All submissions must be formatted according to the instructions outlined in the tender documentation.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides specific advantages to startups. The provisions include relaxed eligibility norms and financial support initiatives intended to boost local businesses and foster competitive bidding.
Evaluation Process
The evaluation process for this tender will assess bids based on predefined criteria, including compliance with technical specifications, financial viability, and past performance. The selection will prioritize qualitative factors such as product reliability and supplier reputation.
Delivery Locations
Successful bidders are required to deliver the Evaporative Air Coolers to designated railway facilities as specified during the tender awarding process. Timely delivery is a critical component of the evaluation criteria.
Contact Information
For additional information regarding the tender, interested parties are encouraged to reach out to the Ministry of Railways. However, specific contact details have not been publicly released, and bidders are advised to regularly check for updates on the official tender website.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity and demonstrating compliance with requisite licensing and permits to supply evaporative coolers. Bidders must also showcase previous experience with similar contracts and ensure financial stability suitable for executing the order successfully.
The technical specifications for the evaporative coolers need to conform strictly to IS 3315 standards. This includes aspects like energy efficiency, cooling capacity, and durability. Suppliers must present supporting documents and data to prove compliance during the evaluation phase.
Bidders are required to submit a comprehensive financial proposal detailing total costs, inclusive of taxes and additional charges. There will be specific payment terms communicated upon contract award, ensuring transparency and compliance with established budget guidelines.
Tender documents must be submitted as per the guidelines outlined in the tender documentation. Accepted formats include electronic submissions or printed hard copies, depending on specified requirements. All documents need to be well-organized and complete to facilitate smooth evaluation.
Yes, the tender includes special provisions for MSEs and startups, allowing them to benefit from relaxed eligibility criteria and other supportive measures. This is in line with government policies aimed at encouraging local participation and enhancing competitiveness within the tendering process.
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