Tender Title: Facility Management Services for DG Sets

Reference Number: GEM/2025/B/6160556

Issuing Authority: Ministry of Railways

Scope of Work and Objectives: The primary objective of this tender is to engage a capable Service Provider for Facility Management Services specifically for the comprehensive annual maintenance of Captiva DG sets. The scope includes routine inspections, scheduled maintenance, troubleshooting, and repair services to ensure optimal performance and compliance with safety standards. The contract also includes providing all necessary consumables to facilitate the maintenance activities, which should be included in the overall contract cost.

Eligibility Criteria:

To qualify for this tender, bidders must meet the following eligibility requirements:

• The bidder must be a registered entity, with the ability to provide the required services.
• Past experience in maintenance of DG sets is highly desirable.
• Financial stability and capacity to manage the scope of work effectively.

Technical Requirements:

Service Providers must demonstrate their technical capabilities in handling DG sets. This includes:

• Adequate knowledge of maintenance standards and safety regulations pertaining to DG equipment.
• Qualified technicians approved to service Captiva DG sets.
• Provision of necessary tools and equipment required for maintenance activities.

Financial Requirements:

The bidders must ensure:

• Transparency in pricing.
• Submission of accurate financial documents that affirm the bidder's ability to complete the contract.
• Outline of all costs associated with required consumables in the price proposal.

Document Submission Details:

Bidders are required to submit the following documents:

• Completed bid documents clearly detailing the scope of work, methodologies, and financial proposal.
• Supporting documents that validate qualifications and experience.
• All submissions must comply with the accepted formats and be sent electronically through the designated procurement platform.

Special Provisions:

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups as part of broader government initiatives. They may enjoy benefits such as reduced bid security and preference in evaluations, fostering inclusivity in public procurement.

Evaluation Process:

The evaluation will focus on:

• Technical capabilities, including compliance with quality and safety standards.
• Financial bids will be evaluated based on overall cost and compliance with requirements.
• Experience and past performance in similar projects will play a significant role in the selection process.

Delivery Locations:

Services are required at designated facilities related to the operations of the Ministry of Railways.

Contact Information:

For additional queries regarding the tender, participants are encouraged to refer to the official contact points provided on the tender notice on the procurement platform.