Tender Title: Annual Maintenance Contract for Maintenance of Optical Fibre Cable Network and Associated Equipments

Reference Number: 31cc8b61c

Issuing Authority/Department:
Ministry of Railways, Railways Public Sector Undertakings

Scope of Work and Objectives

The Annual Maintenance Contract (AMC) tender seeks to engage a qualified service provider for the comprehensive upkeep and maintenance of the Optical Fibre Cable (OFC) network and its associated equipment. The intended objective is to ensure optimal performance, reliability, and consistent service availability for the network over a period of three years. This maintenance will include routine inspections, preventive maintenance, minor repair works, and emergency response services to rectify issues swiftly.

Eligibility Criteria

To participate in this tender, bidders must meet specific eligibility criteria which ensure that only capable and qualified firms are considered for this contract. These criteria include but are not limited to:

• Must be a registered legal entity with a valid GST registration.
• Adequate financial capacity to undertake the contract, demonstrated through previous project experiences.
• Technical capability, including prior experience in maintaining similar OFC networks.

Technical Requirements

Bidders are expected to possess a robust understanding of Optical Fibre technology and must provide details regarding their technical team, tools, and methodologies. They should also adhere to the following technical parameters:

• Maintenance of various types of Optical Fibre structures.
• Use of industry-standard equipment for maintenance checks.
• Provision of performance reporting on a periodic basis.

Financial Requirements

Bidders must ensure they have the financial means to fulfill the contract obligations. This includes demonstrating an economic capability to purchase materials and pay employees, as well as meeting any upfront costs associated with the maintenance contract.

Document Submission Details

All proposals must be submitted electronically through the designated online portal. Bidders are required to upload:

• Completed bid forms.
• Technical qualification documents.
• Financial statements.
• Any other relevant certifications.

Special Provisions

Special consideration is given to Micro, Small, and Medium Enterprises (MSEs) and Startups, which may receive certain incentives or allowances during the bid evaluation process. This encourages broader participation and supports the growth of small businesses.

Evaluation Process

Bids will be evaluated based on predefined criteria which may include:

• Compliance with technical specifications.
• Overall financial proposal.
• Past performance and experience in executing similar contracts.
• Timeframe offered for service delivery.

Delivery Locations

The maintenance services are expected to cover various locations as outlined in the contract specifications, ensuring comprehensive support across all designated areas.

Contact Information

For further inquiries regarding the tender, it is advised for interested bidders to refer to the official ministry website or designated communication channels as detailed in the tender documentation.