Railways Public Sector Undertakings Tender by Rites Limited (GEM/2025/B/6152050)
Monthly Basis Cab & Taxi Hiring Services - Sedan; 2000 km x 320 hours; Outstation 24*7
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Tender Title: Monthly Basis Cab & Taxi Hiring Services - Sedan
Tender Reference Number: GEM/2025/B/6152050
Issuing Authority:
Ministry of Railways
Railways Public Sector Undertakings
Scope of Work and Objectives:
The objective of this tender is to procure Monthly Basis Cab & Taxi Hiring Services for the Ministry of Railways. This includes deploying sedans to operate a total of 2000 km over 320 hours on a monthly basis, catering to both in-city and outstation transportation requirements, 24 hours a day, 7 days a week. The service provider will ensure that all transportation needs of the Ministry are met efficiently and reliably, maintaining the highest standards of safety and comfort for passengers.
Eligibility Criteria:
To qualify for this tender, bidders must meet the following eligibility requirements:
- Be a legally registered entity with significant experience in vehicle hiring services.
- Possess a valid Goods and Services Tax (GST) registration and PAN.
- Demonstrate previous experience successfully completing similar contracts within the last three years.
- Have the operational capacity to provide the required number of sedans and meet the service benchmarks outlined in the tender documents.
Technical Requirements:
Bidders are required to meet specific technical specifications:
- Fleet comprising of sedans that comply with the safety and quality standards set by the regulatory authorities.
- Vehicles must be well-maintained and equipped with modern amenities for passenger comfort.
- GPS tracking systems should be installed in all vehicles for real-time tracking and safety.
- Availability of trained drivers with valid licenses and clean driving records.
Financial Requirements:
Prospective bidders must possess:
- Adequate financial resources to undertake the contract, demonstrated through bank statements or audited financial statements from the last three years.
- The ability to provide an Earnest Money Deposit (EMD) as specified in the tender documentation, which will be refunded post evaluation.
Document Submission Details:
All tenders must be submitted electronically through the designated portal prior to the deadline indicated in the tender schedule. Required documents for submission include:
- Proposal detailing services offered and compliance with eligibility criteria.
- Cost breakdown of services offered.
- Copies of required certificates such as GST registration, PAN, and previous contract experience documentation.
Special Provisions:
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Special provisions and preferences may be applicable to cater to these entities as per government policies, promoting local entrepreneurship.
Evaluation Process:
Bids will be evaluated based on compliance with technical specifications, financial stability, past performance, and the overall cost-effectiveness of the proposal. The evaluation committee will score proposals based on predetermined criteria outlined in the tender documentation.
Delivery Locations:
The services will be primarily executed across various locations specified by the Ministry of Railways, covering both urban areas and outstation destinations, ensuring flexibility and responsiveness to transportation requests.
Contact Information:
For any queries regarding this tender, the contact information will be available on the official tender submission portal. Bidders are encouraged to consult the portal for additional assistance and clarifications.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for cab and taxi hiring tenders typically include being a registered entity with experience in vehicle services. Bidders must possess valid GST registration and PAN, showcasing prior successful contracts completed in the last three years. Applicants should have the necessary operational capacity to provide the required number of vehicles and meet safety and quality criteria set by the authorities.
All proposals must comply with specific technical specifications outlined in the tender documents. These include the requirement for sedans that meet safety standards, proper maintenance of the fleet, and the inclusion of GPS tracking systems for vehicle monitoring. Additionally, drivers must be professionally trained with valid driving licenses to ensure passenger safety and service quality.
Bids must be submitted electronically through the designated portal prior to the deadline. Accepted document formats generally include PDF and Word files for proposals and supporting documents. It’s crucial that all required certificates, proposals detailing services, and a cost breakdown be included in the submission to ensure compliance with the tender requirements.
Payment terms for cab and taxi hiring services typically involve milestone payments based on service delivery and compliance with contracted terms. Bidders may be required to provide performance security, which safeguards against defaults and typically ranges from a percentage of the contract value, ensuring the contractor meets obligations.
Micro, Small, and Medium Enterprises (MSEs) have special provisions that may include preferences and relaxations in eligibility criteria in government tenders. Such policies are aimed at encouraging local entrepreneurship and participation, allowing MSEs to engage in competitive tenders while benefiting from potential financial incentives and support under the ‘Make in India’ initiative.
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