Tender Title: Procurement of General Purpose Grease
Reference Number: GEM/2025/B/6143226
Issuing Authority/Department: Ministry of Railways, Railways Public Sector Undertakings
The Procurement of General Purpose Grease under reference number GEM/2025/B/6143226 is initiated by the Ministry of Railways, aiming to meet the lubrication needs within the operations of various railways and associated projects. This tender serves to procure a total quantity of 72 units of high-quality general-purpose grease, ensuring that the diverse operational machinery continues to function smoothly and efficiently.
Scope of Work and Objectives
The primary objective of this tender is to source general-purpose grease that meets the technical specifications required by Railways Public Sector Undertakings. Bidders are expected to provide customizable options to cater to various operational requirements, ensuring that the products maintain consistent quality and performance under varying environmental conditions.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities with relevant experience in manufacturing or supplying lubricant products. The eligibility is primarily geared towards ensuring that bidders possess adequate expertise and capacity to deliver the specified quantity within the stipulated timeframe.
Technical Requirements
Bidders must adhere to stringent technical specifications that ensure the grease meets industry standards. This includes the viscosity index, thermal stability, and compatibility with various materials commonly found in railway machinery. Any proposals must include detailed compliance documentation to illustrate adherence to the specified technical requirements.
Financial Requirements
Participating in this tender necessitates a clear understanding of financial obligations, including pricing strategies that reflect competitive market rates. Bidders must ensure that their quotations are inclusive of all applicable taxes and delivery charges, ensuring transparency in financial dealings.
Document Submission Details
Bid proposals must be submitted electronically through the designated government e-procurement platform. It is imperative that all required documents, including technical specifications and financial proposals, are completed meticulously and uploaded to facilitate a seamless review process.
Special Provisions
This tender promotes inclusivity and supports Micro, Small, and Medium Enterprises (MSEs) by offering benefits that encourage their participation. Startups are also encouraged to apply, contributing to a broader competitive environment, and supporting the Make in India initiative aimed at boosting local manufacturing capabilities.
Evaluation Process
The evaluation process involves a comprehensive assessment of all submitted bids based on predefined criteria, including compliance with technical specifications, price evaluation, and the bidder's track record. The aim is to ensure that the selected bid provides the best value while adhering to quality standards.
Delivery Locations
Successful bidders will be required to deliver the grease to specified locations stipulated by the Ministry of Railways. Precise delivery addresses will be communicated during the bid acceptance phase to ensure efficient logistical planning and execution.
Contact Information
For further inquiries related to this tender, bidders are encouraged to refer to the official government e-procurement platform for updated contact details of the issuing authority.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements to participate in this tender include being a registered entity with a demonstrated history of supplying or manufacturing lubricant products. Bidders should also possess appropriate certifications that signify compliance with industry standards. Additionally, the tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, promoting fair competition and inclusivity in the bidding process.
Bidders must submit relevant certificates that demonstrate compliance with industry standards and specifications for general-purpose grease. This includes certifications for quality standards, technical specifications, and any other applicable verification documents that ensure the product’s reliability and performance. Documentation supporting the bidder’s experience in similar projects should also be included for a successful submission.
The registration process entails creating an account on the official government e-procurement platform, where bidders can access tender opportunities. Following the account creation, bidders must complete their profile and ensure that all relevant business documents are uploaded. This step is crucial as it facilitates the submission of proposals and ensures compliance with the eligibility requirements outlined in the tender documentation.
Bidders must submit all documents in electronic formats compatible with the government e-procurement system. Typically, accepted formats include PDF, DOCX, and XLSX for proposals and supporting documents. It is essential to adhere to submission guidelines and ensure that files are appropriately named and structured to avoid complications during the evaluation process.
The evaluation and selection process involves a multi-layered approach, assessing bids based on criteria such as compliance with technical specifications, financial proposals, and the overall capability of the bidder. Each proposal is meticulously reviewed to ensure that the selected bid aligns with the needs of the Ministry of Railways and provides the best value for public funds. Notifications regarding results will be communicated through the official platform, ensuring transparency and accountability throughout the process.
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