REGIONAL RURAL BANKS Tender by Tamil Nadu Grama Bank (GEM/2025/B/6173100)
Multifunction Machine MFM (V2)
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Tender Title: Multifunction Machine MFM (V2)
Tender Reference Number: GEM/2025/B/6173100
Issuing Authority/Department: Regional Rural Banks under the Ministry of Finance
The Multifunction Machine MFM (V2) tender aims to procure advanced multifunction machines that are capable of performing various tasks such as printing, scanning, and copying in a single device. This procurement is essential to enhance operational efficiency and improve service delivery within the Regional Rural Banks.
Scope of Work and Objectives
The primary objective of this tender is to supply and install high-quality multifunction machines at designated locations of the Regional Rural Banks. The machines must possess superior functionality to support daily banking operations. Suppliers are required to provide complete specifications, warranty details, and a schedule for delivery and installation.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- The bidder must be a registered entity with valid business licenses.
- The bidder should have a minimum of three years of experience in supplying similar equipment.
- Bidders must adhere to quality and compliance standards as per industry norms.
- Submission of financial statements for the last three fiscal years is mandatory.
Technical Requirements
The multifunction machines tendered must comply with the following technical specifications:
- Capability to print, copy, and scan with high resolution.
- Energy-efficient models preferred, in alignment with environmental standards.
- Compatibility with various operating systems and software commonly used in banking operations.
- Warranty coverage of at least two years on parts and labor.
Financial Requirements
Bidders are required to submit their financial bids along with:
- Earnest Money Deposit (EMD) as stipulated.
- Detailed cost breakdown including installation and maintenance for the warranty period.
- Payment terms, including any advance payments, and timelines for final settlement upon delivery and installation completion.
Document Submission Details
Interested participants must submit their bids in a single packet that includes:
- Completed bids as per the specified format.
- All required certificates and documents listed in the eligibility criteria.
- Technical specifications and financial bids must be clearly outlined.
Special Provisions
The tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups:
- MSEs benefitting from government policies will receive preferential consideration.
- Startups are encouraged to participate to promote innovation in banking technology.
Evaluation Process
Bids will be evaluated based on:
- Compliance with technical requirements.
- Financial competitiveness and feasibility.
- Past performance and reliability of the bidder in similar contracts.
Delivery Locations
The successful bidder will be required to deliver the multifunction machines to multiple Regional Rural Bank branches as specified in the tender documents. Locations will be detailed in the procurement agreement following the selection process.
Contact Information
For inquiries, refer to the designated contact details in the tender documentation. Ensure that this information is accurate and up-to-date to facilitate communication during the tendering process.
This tender represents an important step towards modernizing the infrastructure of the Regional Rural Banks, and suppliers are encouraged to present innovative solutions to meet the operational needs effectively.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid business licenses, possessing a minimum of three years of relevant experience, and complying with quality standards set forth by industry regulations. Additionally, suppliers must submit financial statements for the last three fiscal years to demonstrate their financial stability.
The multifunction machines must be capable of printing, scanning, and copying with high resolution. They should be energy-efficient and compatible with various operating systems used in banking. The tender requires a warranty of at least two years on all parts and labor to ensure long-term support and reliability.
The Earnest Money Deposit (EMD) is a financial guarantee that bidders are required to submit along with their bids. This amount will be detailed in the tender documents and will be refunded to non-selected bidders after the evaluation process is complete. It is crucial for suppliers to include the EMD to validate their participation in the tender.
Bids must be submitted in a single packet format that compiles both technical and financial bids. Specific submission methods will be outlined in the tender documents, including electronic submission guidelines or physical submission requirements. Reviewing these guidelines carefully is essential for ensuring compliance.
MSEs and startups participating in this tender may enjoy benefits such as preferential treatment during bid evaluation, alignment with government support schemes, and potential access to resources for enhancing their bidding capacity. This encourages a diverse range of suppliers and stimulates local economic growth.
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