Tender Title: AMC of Integrated Security and Surveillance System - Theft Prevention, Remote Video Monitoring, Facility/Asset Protection
Reference Number: GEM/2025/B/6118458
Issuing Authority/Department: Revenue Department Gujarat
Scope of Work and Objectives
The objective of this tender is to secure an Annual Maintenance Contract (AMC) for an Integrated Security and Surveillance System aimed at enhancing asset protection, theft prevention, and employee safety. This includes comprehensive services for remote video monitoring, vandalism deterrence, and supervision of parking lots and events. The successful bidder will be responsible for maintaining high-tech surveillance hardware and software systems to ensure operational efficiency and security measures are consistently met.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility criteria:
- Must be a registered entity specializing in security solutions.
- Proven track record in managing AMC contracts for similar projects.
- Availability of technical staff proficient in integrated surveillance systems.
- Financial stability demonstrating capability to handle the set budget for service delivery.
Technical Requirements
Successful bidders are expected to adhere to stringent technical requirements, including:
- Provision of high-resolution video monitoring systems.
- Integration capabilities with existing security infrastructure.
- Maintenance support for hardware and software components of the security system.
- Compliance with local security protocols and standards.
Financial Requirements
Bidders must demonstrate financial stability, underscored by presenting recent financial statements and details regarding previous contractual commitments. A clear, competitive pricing strategy that encompasses all operational costs during the contract period should also be outlined in the bid submission.
Document Submission Details
All required documents must be submitted electronically through the designated platform. Bidders are encouraged to review all submission protocols thoroughly to ensure completeness and compliance. A checklist of required documents will aid in avoiding any potential oversights during submission.
Special Provisions
This tender embraces provisions that benefit Micro, Small, and Medium Enterprises (MSEs). Bidders classified under this category may have access to certain incentives designed to support local enterprises in acquiring government contracts.
Evaluation Process
The evaluation of bids will follow a structured grading system based on predefined criteria, evaluating technical ability, past performance, and financial bid significance. Continual evaluation of bidder compliance with both technical and financial requirements will take place.
Delivery Locations
Services will be rendered across various specified sites managed by the Revenue Department of Gujarat, focusing on areas necessitating enhanced security protocols.
Contact Information
Further inquiries regarding this tender can be directed to the Revenue Department Gujarat. The points of contact can help clarify technical specifications or address procedural questions regarding the bid submission.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity specializing in security solutions, demonstrating a proven track record in managing AMC contracts, having a skilled technical team experienced in integrated surveillance systems, and showcasing financial stability indicating capacity to manage the project’s budget.
Required certificates may include company registration documents, tax clearance certificates, proof of past contracts demonstrating compliance with security standards, and any certifications related to the technical specifications of the integrated security systems.
The registration process involves creating an account on the tendering platform, submitting penal undertakings, and providing required credentials and documentation. Bidders must ensure they follow all specified steps to prevent disqualification.
Accepted document formats typically include PDF for technical proposals, Excel for financial bid submissions, and standard document formats for external certifications. Detailed specifications on file types should be referenced in the tender guidelines.
The payment terms will be established through mutual agreements defined in the contract, often involving milestone payments upon the completion of specified deliverables. Bidders should present a clear budget breakdown that accommodates these terms, ensuring compatibility with the tender’s financial framework.
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