Tender Title: Multifunction Machine and Scanner Tender
Tender Reference Number: GEM/2025/B/6164536
Issuing Authority
The tender is issued by the Revenue Department of Gujarat. This authoritative body is responsible for overseeing the procurement of multifunction machines and scanners required for enhancing the department's operational efficiency.
Scope of Work and Objectives
The primary objective of this tender is to procure six (6) Multifunction Machines (MFM V2) and Scanners (V2). These machines are essential for streamlining various functions within the Revenue Department, ensuring improved processing capabilities for documents, data management, and administrative tasks. Interested bidders are required to meet specific technical requirements to ensure compatibility with the department's existing systems and processes.
Eligibility Criteria
To qualify for this tender, bidders must fulfill several eligibility requirements. These include being a registered entity under relevant government schema and possessing valid tax registration certificates. Additionally, compliance with standards in technological offerings and previous experience in similar contracts might be considered favorably during the evaluation process.
Technical Requirements
Bidders must provide machines that meet the latest specifications for multifunctional capabilities, including but not limited to, high-quality scanning features, multi-page processing, and user-friendly interfaces. Proposals should outline the technical specifications of the proposed machines, including speed, resolution, and connectivity options, ensuring they adhere to current technological standards.
Financial Requirements
Bidders are also required to submit information regarding their financial capabilities to fulfill the contract. This includes detailing previous contract values and demonstrating financial stability. A Earnest Money Deposit (EMD) may also be applicable, requiring prospective bidders to confirm their commitment to the project.
Document Submission Details
Interested parties must submit all required documentation, including technical proposals and financial bids, via the specified online portal in accepted formats such as PDF or Word. Proper submission will facilitate a smoother evaluation process.
Special Provisions
This tender provides certain benefits for Micro, Small and Medium Enterprises (MSEs) and startups, encouraging their participation. Key provisions include simplified bidding processes and potential price preference schemes.
Evaluation Process
Bids will be evaluated based on technical suitability, financial responsiveness, and compliance with the specified requirements. Notably, a focus will be placed on quality assurance and adherence to compliance requirements by assessing the submitted proposals against pre-defined benchmarks.
Delivery Locations
The successful bidders will be required to ensure prompt delivery of the multifunction machines and scanners to the designated locations within Gujarat, as specified by the Revenue Department upon contract award.
Contact Information
While specific contact details are not available in the documentation, bidders are encouraged to engage through the official government portal for inquiries related to the tender.
In summary, this tender represents a vital opportunity for eligible vendors capable of supplying advanced multifunction machines and scanners to enhance operational efficiency within the Revenue Department of Gujarat. Interested bidders are advised to ensure complete compliance with the eligibility criteria and technical specifications outlined herein.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Similar Tenders
Frequently Asked Questions
The eligibility requirements include being a registered entity in compliance with government stipulations. Bidders must possess valid tax registration and show a proven track record in similar contracts or supply networks. A commitment to providing high-quality multifunction machines and scanners is crucial. Submission of relevant certifications may be required during the evaluation.
The technical specifications for the multifunction machines and scanners include high-speed processing, superior scanning resolution, and a user-friendly interface. Devices must support multi-page documents and come equipped with modern connectivity options. Compliance with industry standards regarding energy efficiency and data security is also essential to meet the department’s operational needs effectively.
The Earnest Money Deposit (EMD) is a monetary commitment that must be provided by prospective bidders upon submission of their proposals. This deposit assures the Revenue Department of the bidder’s seriousness regarding the contract. The exact amount may vary as per departmental stipulations and must be made in the recognized forms acceptable by the revenue office.
The evaluation and selection process involves reviewing both technical and financial proposals based on their compliance with the specified criteria. Factors such as the quality of the multifunction machines, cost-effectiveness, and vendor experience will be considered. A scoring matrix might be utilized to ensure fairness and transparency in the assessment process.
Micro, Small, and Medium Enterprises (MSEs) and startups enjoy special provisions designed to level the competitive landscape. These may include streamlined bidding processes and priority in selection, along with price preference schemes aimed at encouraging participation from smaller entities while complying with broader government policies encouraging domestic manufacturing.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders