Tender Title: SOUND SYSTEM

Tender Reference Number: 80d43f7e

The Revenue Department Uttarakhand has issued a tender to procure a high-quality sound system, including various audio components that cater to conference and meeting requirements. This comprehensive tender encompasses the supply of multiple audio equipment categories, such as microphones, microphone delegate units, control units with recording capability, audio conference system amplifiers rated at 120 watts, wired in-wall mount speakers, microphone and speaker extraction wires, and an 18U loaded rack with Power Distribution Unit (PDU).

Scope of Work and Objectives

The primary objective of this tender is to facilitate the acquisition of advanced audio technology that enhances communication during official conferences. The sound system must ensure clarity, reliability, and effective sound distribution across various settings within the department. Successful bidders are expected to provide equipment that meets the prescribed technical specifications and quality standards.

Eligibility Criteria

To qualify for this tender, vendors must hold valid registrations demonstrating their capacity to supply the indicated products. Eligible bidders should be entities capable of delivering the system components within the designated timelines and meeting all required specifications. It is essential that all interested parties review the tender documents thoroughly to ensure compliance with the outlined criteria.

Technical Requirements

Bids must clearly demonstrate compliance with the technical specifications set forth in the tender documentation. This includes providing detailed descriptions of the microphone systems, control units, amplifiers, and supporting accessories. Each component should meet industry standards for sound quality and durability. Technical compliance will play a critical role in the evaluation process.

Financial Requirements

Bidders must outline their financial proposals, including a complete breakdown of costs associated with the supply of the sound system. This should encompass not only the price of the equipment but also any mandatory taxes, delivery charges, and potential installation costs. Bidders should also highlight any available warranties or service agreements as part of the financial submission.

Document Submission Details

All documents relating to the tender must be submitted in the prescribed format as indicated in the official tender documents. Submissions must be complete, precise, and meet all submission guidelines to prevent disqualification. It is advisable to double-check all documents before submission to avoid any discrepancies that may affect eligibility.

Special Provisions

This tender aims to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and start-ups, fostering a diverse competitive environment. Provisions are in place to support MSEs, ensuring that they have fair access to this tender opportunity. Complying with 'Make in India' policies will also be favored, highlighting the importance of local production and ingenuity.

Evaluation Process

The evaluation of tenders will be conducted based on established criteria, which include technical compliance, financial offering, and overall capacity to meet the tender requirements. The panel will assess proposals meticulously to ensure that the best bidders remain in contention for awarding the contract.

Delivery Locations

Delivery of the supplied sound system must be made to designated locations specified by the Revenue Department Uttarakhand. These locations will be communicated to the successful bidder upon contract award, to facilitate efficient logistical planning.

Contact Information

If you have inquiries or require further clarification about this tender, please direct your questions to the official contact listed within the tender documentation. Ensure that all communications adhere to the guidelines provided to maintain a smooth inquiry process.

The tender is structured with a focus on enhancing the communication capabilities within governmental operations while supporting local enterprises. Vendors are encouraged to embrace this opportunity to contribute to the modernization efforts of public services in Uttarakhand.