Tender Title: Solar Street Lighting System Supply
Tender Reference Number: GEM/2025/B/6152138
Issuing Authority: Rural Development and Panchayat Raj Department, Karnataka
The objective of this tender is to procure a White - LED Based Solar Street Lighting System to enhance public safety and promote sustainable energy solutions across rural areas of Karnataka. The scope of work includes the supply, installation, and maintenance of the solar street lighting systems, ensuring energy efficiency and environmental sustainability.
Scope of Work and Objectives
The scope entails the delivery of a total of 25 solar street lights equipped with energy-efficient LED technology and integrated solar panels. The successful bidder will be responsible for:
- Comprehensive installation of the solar street lighting system.
- Ensuring the functionality of all components after installation.
- Providing maintenance support for a specified period post-installation.
Eligibility Criteria
To participate in the tender, bidders must meet specific eligibility requirements, including:
- Being a registered entity in India.
- Having previous experience in the supply and installation of solar lighting systems.
- Demonstrating sufficient technical and financial capability to fulfill the contract requirements.
Technical Requirements
Bidders are required to submit documentation that illustrates compliance with technical specifications, which includes:
- Certifications of the proposed solar lighting technology.
- Compliance with national standards for solar energy systems.
- Technical drawings and specifications of the proposed solution.
Financial Requirements
Bidders must provide evidence of financial stability, which may include:
- Audited financial statements for the last three years.
- A detailed budget of the proposed costs for supplying and installing the solar street lighting systems.
Document Submission Details
All proposals and supporting documents must be submitted electronically as per the guidelines set forth by the issuing authority. The format for submission should adhere strictly to the specifications outlined in the tender documentation.
Special Provisions
This tender has specific encouragement for Micro, Small, and Medium Enterprises (MSEs) and startups, offering them benefits like:
- Waiver of application fees.
- Priority in the evaluation process to promote local entrepreneurship.
Evaluation Process
The selection will be based on a structured evaluation process considering:
- Compliance with technical specifications.
- Financial proposals.
- Experience and capability of the bidder.
Delivery Locations
The successful bidder will be responsible for delivering the solar street lighting systems to designated locations as specified by the Rural Development and Panchayat Raj Department within the state of Karnataka.
Contact Information
While specific contact details are not provided in the tender documentation, bidders are encouraged to reach out through official channels for clarifications or queries regarding this tender.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in India, proof of prior experience in supplying and installing solar street lighting systems, and demonstrating technical and financial capacity to undertake the project. Bidders must also submit necessary documentation to verify their qualifications.
Bidders must provide various certificates to demonstrate compliance with required standards, including product certification for solar lighting technology, manufacturer warranty certificates, and proof of prior successful installations. These documents validate the quality and reliability of the proposed systems.
The submission process involves electronically submitting all required documents following the guidelines specified in the tender documentation. Bidders must ensure that their documents are in the accepted formats, including PDF and Word, and must be clear legible and complete to be considered valid.
Bidders may be required to submit an Earnest Money Deposit (EMD) alongside their proposals, which assures their commitment to the tender process. There may also be specific performance security requirements ensuring the bid’s execution and adherence to contract terms once awarded.
MSEs enjoy several advantages in this tender, including special provisions that may waive certain fees and offer priority in evaluations. These measures aim to enhance competitiveness among smaller enterprises and support the government’s initiative to boost local business participation.
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