Tender Title: Call for Bids for Variable Refrigerant Flow Air Conditioner
Tender Reference Number: GEM/2025/B/6150820
The Rural Development Department Bihar is pleased to invite qualified bidders to submit their proposals for the procurement of Variable Refrigerant Flow Air Conditioners (VRF). This tender aims to find a reputable supplier to provide high-quality VRF systems that meet the specified technical criteria and performance standards necessary for efficient climate control solutions in rural development projects.
Scope of Work and Objectives
The primary objective of this tender is to procure a Variable Refrigerant Flow Air Conditioner capable of effectively managing temperature control in designated rural facilities. The contractor will be expected to supply, install, and maintain these units in accordance with the project specifications. The scope of work includes:
- Delivery and installation of the VRF units in the specified locations.
- Ensuring all installations comply with current safety and quality standards.
- Providing post-installation support and maintenance services as required.
Eligibility Criteria
To be eligible to participate in this tender, bidders must:
- Be a registered entity with valid business licenses.
- Have relevant experience in providing HVAC solutions, specifically Variable Refrigerant Flow Air Conditioners.
- Possess the necessary certifications proving compliance with industry standards.
Technical Requirements
Bidders must provide VRF systems that meet the following technical specifications:
- Energy efficiency ratings adhering to the industry standards.
- Compliance with specified power consumption and cooling capacity requirements.
- Quality certifications such as ISO or equivalent to ensure product reliability.
Financial Requirements
Bidders are required to submit financial documents that demonstrate their capability to fulfill the contract. This includes:
- Relevant financial statements from the past three years.
- Proof of liquidity to support the procurement and installation phases.
- An Earnest Money Deposit (EMD) as specified in the tender documents.
Document Submission Details
All proposal documents must be submitted electronically through the specified platform. Bidders are required to check the submission format and ensure all documents are neatly organized to facilitate evaluation. Late submissions will not be considered.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Special consideration will be given to compliant entities that promote local procurement policies, ensuring that a significant portion of the goods supplied are manufactured in India, which aligns with the ‘Make in India’ initiative.
Evaluation Process
The evaluation will be carried out based on the following criteria:
- Compliance with technical specifications.
- Price evaluation based on the total cost submitted in the proposal.
- Past performance and experience related to similar projects.
- Quality standards met by the proposed air conditioning systems.
Delivery Locations
The delivery locations for the installed VRF units will be specified within the tender documentation. Bidders should consider logistical factors for timely delivery and installation.
Contact Information
For any queries related to this tender, bidders are encouraged to reach out via the designated communication channels. (Details, if available, can be found within the tender platform.)
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid licenses, demonstrating relevant experience in providing Variable Refrigerant Flow Air Conditioners, and possessing necessary industry certifications. Bidders must also meet quality standards and have a record of on-time project delivery to qualify for participation.
Yes, all bidders must provide certificates that show compliance with current quality standards for Variable Refrigerant Flow Air Conditioners. This often includes ISO certifications or equivalent to prove reliability, energy efficiency, and adherence to safety standards in air conditioning systems.
Bidders are required to submit an Earnest Money Deposit (EMD) as part of their proposal. This amount is a security measure to ensure the commitment of the bidder to fulfill the contract conditions. The specifics of the amount will be detailed in the tender documents and will be refunded post evaluation, assuming all submission criteria are met.
Submissions must be made electronically through the designated online platform. Bidders should adhere to the specified formats for all documentation to facilitate a smooth evaluation process. It is crucial to double-check the submission guidelines to ensure compliance with the requirements.
Micro, Small, and Medium Enterprises (MSEs) will benefit from special provisions in this tender, which may include relaxation of certain eligibility conditions, reserved quotas, or additional scoring during the evaluation process. This initiative aims to encourage local content and support startups, fostering an inclusive environment in government contracting.
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