Tender Title: Variable Refrigerant Flow Air Conditioner
Tender Reference Number: GEM/2025/B/6150986
Issuing Authority/Department: Rural Development Department, Bihar
The Variable Refrigerant Flow Air Conditioner tender is a significant procurement initiative aimed at enhancing the environmental and functioning efficiency of air conditioning systems in the designated areas. The scope of work encompasses the supply and installation of Variable Refrigerant Flow (VRF) Air Conditioners which are known for their energy efficiency and ability to provide simultaneous cooling and heating. The objectives of this tender include improving indoor air quality and ensuring sustainable climate control systems in facilities funded by the Rural Development Department.
Scope of Work and Objectives
The selected contractor will be responsible for providing high-quality VRF air conditioning solutions, which include:
- Supply and installation of the units as per specified technical guidelines.
- Ensuring compliance with energy efficiency standards.
- Providing warranties and support services post installation.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility requirements including:
- Being a registered entity.
- Possession of relevant industry certifications.
- Proven experience in similar projects.
Technical Requirements
The technical specifications for the VRF air conditioners include:
- Minimum energy efficiency ratios (EER) as stipulated.
- Compliance with relevant quality and sustainability standards.
- Ability to manage varying cooling loads across different environments.
Financial Requirements
Bidders must submit financial documents demonstrating their capability to fulfill the contract, including:
- Audited financial statements for the past two years.
- Proof of liquidity and financial health.
Document Submission Details
Documents must be submitted in electronic format through the designated government procurement portal. All submissions should adhere to the following:
- Use of acceptable formats including PDF, DOCX, etc.
- Clear labeling of all documents submitted.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, providing benefits such as:
- Reduced tender fees.
- Preference in the selection process to enhance their competitiveness in government procurement.
Evaluation Process
The evaluation will be based on:
- Technical and financial criteria set out in the tender document.
- Compliance with all eligibility requirements.
- Past performance and references from previous clientele.
Delivery Locations
The successful bidder will deliver the air conditioning units to specified locations as identified by the Rural Development Department in Bihar.
Contact Information
For further queries regarding this tender, interested parties will have to visit the official procurement portal where details will be continuously updated.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in India, holding necessary certifications for quality and safety, and demonstrating past experience in the supply and installation of similar air conditioning systems. Moreover, bidders should conform to any financial stability and liquidity criteria specified to ensure they can adequately fulfill the contract.
The technical specifications for the air conditioners encompass minimum energy efficiency standards, adaptiveness to various cooling loads, and adherence to environmental regulations. This ensures that the units are not only effective but also sustainable, contributing positively to energy conservation practices in the facilities they serve.
The submission methods require bidders to upload documents electronically on the government procurement portal. All necessary documents must be formatted as PDF, DOCX, or other accepted formats. It is critical that all submissions fully comply with the tender guidelines to avoid disqualification during the evaluation phase.
Bidders are required to submit an Earnest Money Deposit (EMD) alongside their proposal as a security measure to ensure their commitment to the process. Details regarding the amount and method of submission are outlined in the tender documents, ensuring that participants understand the financial commitments involved before proceeding.
The tender provides distinct benefits for MSEs, such as reduced bid submission fees and special consideration during the evaluation process. These provisions are designed to encourage greater participation from smaller enterprises, thereby fostering a diverse and competitive procurement environment in alignment with governmental initiatives aimed at boosting local businesses.
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