Tender Title: Variable Refrigerant Flow Air Conditioner
Tender Reference Number: GEM/2025/B/6151007
Issuing Authority/Department: Rural Development Department Bihar
The Variable Refrigerant Flow Air Conditioner tender is issued by the Rural Development Department of Bihar to procure high-quality HVAC equipment suited for diverse applications. This procurement aims to improve energy efficiency and facilitate better climate control within varied infrastructures managed by the department. The selected bidders will be responsible for providing equipment that meets the requisite specifications while ensuring optimal performance and reliability.
Scope of Work and Objectives
The scope includes the supply and installation of Variable Refrigerant Flow Air Conditioners. This tender aims to provide efficient cooling solutions with a focus on energy conservation and sustainable operations. It is essential to partner with suppliers capable of delivering units that meet modern technological standards and comply with local regulations.
Eligibility Criteria
To qualify for this tender, suppliers must meet several eligibility criteria:
- Must be a registered business entity.
- Have prior experience in providing HVAC solutions.
- Possess relevant certifications that assure quality and compliance with industry standards.
Technical Requirements
The technical specifications for the Variable Refrigerant Flow Air Conditioners include:
- Units should have a high Seasonal Energy Efficiency Ratio (SEER).
- Multiple indoor unit connections must be possible.
- Units must operate efficiently under various ambient conditions.
- Compliance with stringent quality standards as determined by the Rural Development Department.
Financial Requirements
Bidders will be required to demonstrate financial capability through documentation, including:
- Recent financial statements.
- Evidence of past successful contracts in similar projects.
- A comprehensive breakdown of pricing, including all applicable taxes and fees.
Document Submission Details
All required documentation should be submitted electronically via the designated portal. Important documentation may include:
- Compliance certificates.
- Technical specifications.
- Financial statements.
It is crucial to ensure that all submitted documents are accurate and correspond to the requirements outlined in the tender specifications.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and offers special benefits. Provisions are in place to facilitate opportunities and support for businesses classified under the MSE category, promoting local entrepreneurship.
Evaluation Process
The evaluation process will consist of a comprehensive review of all submitted proposals, where the following aspects will be taken into consideration:
- Adherence to technical specifications.
- Cost-effectiveness and overall pricing structure.
- Historical performance and experience of the bidder.
Contract awards will be made based on a combination of quality and pricing, ensuring value for public funds.
Delivery Locations
The procurement will predominantly focus on various rural development projects across Bihar. Delivery locations will be specified in accordance with the needs outlined during the submission process.
Contact Information
For further inquiries, bidders can reach out to the Rural Development Department Bihar through the official communication channels provided in the tender announcement.
This procurement represents a significant opportunity for eligible suppliers to contribute to the ongoing improvement of climate control systems within Bihar, promoting efficient and sustainable solutions while adhering to regulatory frameworks.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender include being a registered entity with relevant experience in providing HVAC solutions. Bidders must provide documented evidence of previously completed projects. Additionally, relevant certifications must be submitted to confirm compliance with industry standards.
Bidders must submit a comprehensive set of documents that include technical specifications, compliance certifications, financial statements, and any necessary documentation to verify experience. It is critical to adhere to the required formats specified in the tender.
The Earnest Money Deposit (EMD) is required from all bidders to secure their proposals. This deposit will be held until the contract award and will be forfeited if the bidder fails to comply with the tender requirements. The specific amount will be detailed in the tender documents.
During the evaluation process, bids will be assessed based on technical compliance, price considerations, experience in similar projects, and overall quality of the proposal. Each submission will be evaluated against predefined criteria to ensure a transparent and fair selection process.
Yes, this tender has provisions designed to benefit Micro, Small, and Medium Enterprises (MSEs). These provisions aim to encourage participation from smaller businesses, ensuring that they have an equitable opportunity to compete and potentially securing contracts that promote local development.
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