Tender Title: Variable Refrigerant Flow Air Conditioner

Tender Reference Number: GEM/2025/B/6150970

The Rural Development Department Bihar is inviting tenders for the procurement of Variable Refrigerant Flow Air Conditioner units. This tender aims to enhance the cooling infrastructure in various rural development projects across Bihar, ensuring an efficient climate control system that adheres to contemporary quality standards.

Scope of Work and Objectives

The primary objective of this tender is to supply and install Variable Refrigerant Flow Air Conditioners that meet specific technical and quality standards. The selected contractor will oversee the complete process from supply to installation, ensuring that the air conditioning units are operational and fulfill the requirements set out by the issuing authority. The anticipated deployment locations include multiple rural development sites within Bihar.

Eligibility Criteria

To qualify for participation in this tender, bidders must meet the following eligibility criteria:

• Be a registered entity with a valid business license.
• Have prior experience in supplying and installing air conditioning systems.
• Demonstrate compliance with relevant environmental and safety regulations.
• Have the capacity to deliver the required number of units as specified in the tender.

Technical Requirements

All proposed Variable Refrigerant Flow Air Conditioners must comply with the following technical specifications:

• A minimum cooling capacity as outlined in the documentation.
• Energy efficiency ratings that meet or exceed local and national standards.
• Features such as inverter technology for optimal energy consumption.
• Product warranties and after-sales service commitments.

Financial Requirements

Bidders are required to submit a comprehensive financial proposal that includes:

• Detailed pricing for the air conditioning units, including installation costs.
• Any potential maintenance or service fees.
• Provision for an Earnest Money Deposit (EMD) as stipulated in the tender documentation.

Document Submission Details

All tender submissions must be delivered electronically through the designated procurement portal in the specified format. Incomplete submissions or submissions in the wrong format may lead to disqualification.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders meeting the MSE criteria will receive benefits such as relaxed eligibility conditions and priority in evaluation processes, in line with government initiatives to promote local entrepreneurship.

Evaluation Process

The evaluation of tenders will be based on:

• Compliance with technical specifications.
• Financial viability of the proposal.
• Past performance and experience of the bidder.
• Quality certifications and adherence to quality standards.

Delivery Locations

The successful bidder will deliver the air conditioning units to various designated rural sites in Bihar, as specified in the tender documents.

Contact Information

For further queries related to this tender, interested bidders may seek clarification through the appropriate channels mentioned in the submission portal. Vendors are advised to refer to the official communication for any additional guidance.