Tender Title: LED Luminaire for Road and Street Lights
Reference Number: GEM/2025/B/6156543
Issuing Authority: Rural Development Department, Gujarat
The Rural Development Department of Gujarat is inviting bids for the supply of LED Luminaire for Road and Street Lights (V2) complying with the standards of IS 10322 (Part 5 / Section 3). This tender aims to enhance public safety and energy efficiency by replacing traditional street lighting with modern LED technology. The project will encompass a total quantity of 298 LED luminaires, contributing towards the state's commitment to sustainable and energy-efficient public infrastructure.
Scope of Work and Objectives
The primary objective of this tender is to procure top-quality LED luminaires that conform to the specified Indian standards. The awarded contractor will be responsible for delivering the luminaires to designated locations across Gujarat. The luminaires must demonstrate durability, efficiency, and advanced features like higher lumen output and longer operational lifespan, ensuring optimal performance in outdoor settings.
Eligibility Criteria
Bidder eligibility is crucial to ensure that only qualified suppliers can participate. Eligible bidders must be registered entities and may need to satisfy specific technical and financial thresholds. Relevant certifications that are mandatory should include compliance with IS standards, ensuring that the products meet quality benchmarks.
Technical Requirements
The LED luminaires offered must conform strictly to the IS 10322 (Part 5 / Section 3) specifications. This encompasses requirements related to luminosity, energy efficiency, environmental impact, and durability. Bidders should also be prepared to demonstrate compliance through documentation of testing and certifications.
Financial Requirements
Bidders are expected to provide a Earnest Money Deposit (EMD) along with their bid submissions. The EMD acts as a financial assurance to uphold the bidder's commitment to execute the contract as stipulated. Additionally, contractors will be required to outline payment terms in their proposals, reflecting payment schedules tied to delivery milestones.
Document Submission Details
All prospective bidders must submit their documents electronically via the designated online platform. Required documents typically include registration certificates, proof of previous experience, product specifications, and compliance documents. Instructions for document submission will be detailed on the overseeing department's website.
Special Provisions
This tender may include special provisions for "Micro, Small, and Medium Enterprises (MSEs)" and startups that promote local entrepreneurship. These provisions aim to encourage participation from smaller suppliers and ensure that local content is prioritized in the procurement process.
Evaluation Process
Submissions will undergo a rigorous evaluation process, assessing both technical compliance with the specifications and overall cost-effectiveness. Pricing evaluations will be impartial and transparent, ensuring the best economic choice for the Rural Development Department.
Delivery Locations
The selected vendor will be tasked with delivering the LED luminaires to specified locations throughout Gujarat. Logistics plans should account for transportation and installation to ensure timely execution.
Contact Information
For any inquiries regarding this tender, interested parties can refer to the contact information provided on the official website of the Rural Development Department of Gujarat. It is important to ensure all questions are directed to the correct department to obtain accurate and timely responses.
Completing the proposals in accordance with these guidelines will facilitate a smooth bidding process and foster a competitive environment aimed at enhancing the public lighting infrastructure across Gujarat.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity able to provide valid documentation to confirm compliance with the quality standards as per IS 10322 (Part 5 / Section 3). Bidders must showcase experience in similar projects and provide related certificates. It is essential that all potential bidders align with the technical specifications outlined in the tender.
Participants must secure and submit several certificates verifying their compliance with national standards. Specifically, the IS 10322 compliance certificate is mandatory. Additionally, bidders should provide registration with relevant governmental bodies and any other certifications that corroborate their technical capacity and quality assurance processes.
The registration process to bid on the tender involves filling out the online registration form available on the designated tender portal. Entities need to submit necessary details such as business registration documents, identification proofs, and certifications relevant to the products offered. Ensuring accurate documentation is vital for successful registration and tender participation.
The accepted document formats for submission typically include PDF for all written documents, images in JPEG/PNG formats, and Excel sheets for pricing breakdowns. It is imperative that all documents are formatted correctly to avoid disqualification during the evaluation process.
MSEs stand to gain significantly from this tender, as there are special provisions incentivizing their participation. These benefits generally include relaxation on EMD requirements, technical specifications that focus on local production, and tailored support to navigate the bidding process. Engaging in such tenders aligns with the national efforts to promote local entrepreneurship and economic growth.
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