Rural Development Department Uttar Pradesh Tender by Deendayal Upadhyaya State Institute Of Rural Development Bakshi Ka Talab Lucknow (GEM/2025/B/6160165)
Printing and Photocopying Service - Photocopying; Onsite; 5; 1; With Operator; Paper to be provided
Tender Timeline
Tender Title:
Printing and Photocopying Service
Reference Number:
GEM/2025/B/6160165
Issuing Authority:
Rural Development Department, Uttar Pradesh
Scope of Work and Objectives:
This tender invites bids for comprehensive Printing and Photocopying Services. The selected bidder will provide onsite photocopying services with a focus on quality, efficiency, and customer satisfaction. The objective is to ensure reliable access to printing and photocopying solutions tailored to the needs of the Rural Development Department. The work involves photocopying a predefined quantity of documents, providing operators, and ensuring that all equipment is operational and meeting the service standards outlined in the tender.
Eligibility Criteria:
Bidders must meet several eligibility criteria to ensure compliance and capability for the tender. Key requirements include:
- Registration as a business entity
- Proven experience in providing similar printing services
- Adequate financial stability to handle the project
- Compliance with relevant local and national regulations
Technical Requirements:
The bidder must adhere to specific technical requirements:
- Provide A4 paper (21.0 x 29.7 cm) of 85-95 GSM, specifically JK Copier brand
- Ensure that all onsite photocopying machinery is functional, efficient, and up to date
- Engage trained operators proficient in operating photocopying equipment to meet quality standards
Financial Requirements:
Bidders should demonstrate capacity to manage the financial aspects of the contract, including:
- Submission of a bid price that is competitive yet sustainable
- Compliance with any stipulated payment terms tied to the service delivery and quality metrics
Document Submission Details:
Interested parties must submit all required documents and proposals electronically via the designated portal by the specified deadline. The submission should be comprehensive and include all required certifications and project proposals.
Special Provisions:
The tender includes provisions beneficial for Micro, Small, and Medium Enterprises (MSEs) and potential startups, ensuring inclusiveness in the bidding process and promoting local business participation.
Evaluation Process:
The evaluation will follow a structured approach where proposals are assessed based on:
- Compliance with tender specifications and requirements
- Cost-effectiveness and proposed pricing strategy
- Quality of the service plan and previous experience in similar projects
Delivery Locations:
Services under this tender will primarily be delivered within the premises associated with the Rural Development Department in Uttar Pradesh. The specific locations will be communicated to the successful bidder upon contract awarding.
Contact Information:
For further inquiries or clarification, interested bidders can reach out directly to the Rural Development Department. Please ensure that your queries pertain strictly to the tender requirements and submission process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for vendors include the necessity to be a registered business entity with the relevant authorities. Bidders also need to demonstrate past experience in providing printing and photocopying services, showcasing their capability to handle the project’s demands. Furthermore, financial stability is crucial, ensuring the bidder can fulfill the contract requirements effectively while meeting compliance with local regulations.
To successfully participate, bidders must provide various required certificates, including business registrations, relevant tax registrations, and any industry-specific certifications that establish their capability for operational and technical standards. A well-prepared proposal detailing the service offerings, including pricing and timeline, should also be included.
The submission process involves electronic submission of bids via the designated tender portal. Bidders must ensure that all documents are complete and submitted before the deadline to ensure their proposal is considered. Only compliant submissions that meet all specified criteria will be evaluated.
The evaluation and selection process will focus on several critical criteria including compliance with the tender specifications, the completeness of documentation, the proposed pricing strategy, and the overall service delivery capability exhibited by previous commitments. Cost-effectiveness and experience in similar projects are heavily weighted.
Yes, there are specific benefits for Micro, Small, and Medium Enterprises (MSEs) included in the tender. They are encouraged to participate through favorable conditions and compliance standards that support their growth. Additionally, there are provisions aimed at aligning with governmental initiatives to promote local startups and young businesses, providing them opportunities in competitive tenders.
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