RURAL ELECTRIFICATION Corporation Limited Tender by Rural Electrification Corporation Limited (GEM/2025/B/6129268)
Vehicle Hiring Service - Per Vehicle-Day basis - Premium SUV/MUV; 2022, 2023, 2024, 2025; Local; Pl
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Tender Title: Vehicle Hiring Service
Reference Number: GEM/2025/B/6129268
Issuing Authority/Department: Rural Electrification Corporation Limited, Ministry of Power
Scope of Work and Objectives
The Vehicle Hiring Service tender aims to secure premium transportation solutions for various local needs including official transport, project site visits, and other operational requirements. Vendors will be responsible for providing vehicles on a per vehicle-day basis for Premium SUVs/MUVs, as well as Sedans, fulfilling the daily transportation needs for the ministry. The total quantity required across all categories is approximately 120 vehicles, designed for 80Kms x 10Hrs usage on a round trip basis.
Eligibility Criteria
To qualify for participation in the tender, bidders must be registered entities capable of providing the necessary vehicles and services as specified. Eligibility will include compliance with regional transportation regulations and licensing requirements.
Technical Requirements
All vehicles offered must meet the latest safety and quality standards. This includes ensuring that each vehicle is properly maintained, operational, and fit for road usage. The offerings should include a variety of vehicle types based on the specification, including premium SUVs/MUVs along with Sedans, providing flexibility in services.
Financial Requirements
Bidders are required to be financially stable to provide the quoted services. This includes demonstrating adequate financial resources, as well as the capability to adhere to payment terms set out in the tender, including potential advance payments if applicable.
Document Submission Details
All documentation must be submitted electronically through the designated portal in the specified formats. Detailed instructions on the submission formats and required documents will be provided in the official tender documentation.
Special Provisions
This tender includes special provisions aimed at supporting Micro, Small, and Medium Enterprises (MSEs) and startups. These may include preferential evaluation criteria for bids submitted by eligible MSEs, thereby encouraging participation from smaller entities and fostering entrepreneurial growth.
Evaluation Process
The evaluation of bids will follow a structured and transparent process. Bids will be assessed based on technical and financial criteria, where compliance with the technical specifications and overall cost-effectiveness will be key determinants in award decisions.
Delivery Locations
Services will primarily be required within local regions specified by the Ministry of Power. Bidders must be able to provide vehicles in the assigned areas, ensuring timely and efficient service.
Contact Information
For further inquiries, interested parties may need to refer to the official tender documentation for specific contact details.
Through this tender, the Rural Electrification Corporation Limited aims to ensure efficient transport logistics, promote local businesses, and adhere to sustainability standards while fulfilling its operational requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of delivering the specified transportation services. Bidders must comply with regional transportation regulations, including relevant licensing and safety standards. Furthermore, demonstrated operational and financial capacity to sustain the vehicle service is critical to ensure continuity and effectiveness in performance.
Participants must provide copies of relevant certifications, including vehicle registration certificates, roadworthiness certificates, and insurance documents. Additionally, proof of compliance with local transport regulations must be submitted, alongside any certifications related to safety standards and quality checks, ensuring all offered vehicles meet necessary operational specifications.
To register, interested bidders should visit the designated online portal specified in the tender documentation. Registration typically involves filling out a vendor application form and providing necessary documentation, including business registration details and financial statements to confirm eligibility as per the stated qualification requirements.
Payment terms are typically outlined in the tender document. Generally, they may include provisions for advance payments with subsequent payments linked to completed services. Compliance with these terms is essential to ensure timely funding throughout the duration of the service provision.
Yes, the Vehicle Hiring Service tender incorporates special provisions for Micro, Small, and Medium Enterprises. These may include preferential evaluation criteria that favor bids submitted by MSEs, aiming to promote local participation and enhance competition in the tender process. Compliance with ‘Make in India’ policies is also supported, encouraging local content and procurement practices.
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