RURAL ELECTRIFICATION Corporation Limited Tender by Rural Electrification Corporation Limited (GEM/2025/B/6127942)
Vehicle Hiring Service - Per Vehicle-Day basis - Premium SUV/MUV; 2022, 2023, 2024, 2025; Outstatio
Tender Timeline
Tender Title: Vehicle Hiring Service
Reference Number: GEM/2025/B/6127942
Issuing Authority/Department: Rural Electrification Corporation Limited, Ministry of Power
Overview
The Vehicle Hiring Service tender encompasses the provision of premium SUVs/MUVs and sedans on a per vehicle-day basis for outstation travel. This service is designed to support various operational needs, accommodating a total quantity of 110 vehicles. The reliance on these vehicles is pivotal for enhancing mobility and efficiency in transport for the Ministry of Power.
Scope of Work and Objectives
The primary objective of this tender is to facilitate the hiring of vehicles that meet specified standards for comfort and performance, essential for official travel. Vehicles must accommodate round trips within a predefined travel range of 250 Kms over an 8-hour period. The awarded service provider will be responsible for ensuring vehicle availability, maintenance, and adherence to quality standards throughout the contract period.
Eligibility Criteria
To participate in the tender, bidders must meet the following eligibility requirements:
- Registration as a legal entity with applicable licenses for vehicle leasing.
- Proven experience in providing similar vehicle hiring services.
- Adequate financial capability to support the contract deliverables.
Technical Requirements
The bidders are required to ensure that:
- Vehicles are of the latest model years 2022, 2023, 2024, or 2025.
- The vehicles must be maintained in excellent condition, comply with local safety standards, and provide comfortable passenger experiences.
- Upon request, bidders must be able to demonstrate the operational readiness of their vehicles for immediate deployment.
Financial Requirements
Bidders must present:
- A valid Earnest Money Deposit (EMD) which is refundable under specific conditions.
- Financial statements demonstrating the capability to handle the service requirements.
Document Submission Details
All tender submissions must include:
- Bidder’s registration details and relevant certificates.
- A completed tender form along with supporting documents.
- Compliance with specific submission formats as outlined in the tender guidelines, which generally include PDF or scanned formats for official documents.
Special Provisions
Bidders belonging to Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to participate. Special consideration could be given during the evaluation process to boost local participation and compliance with government initiatives promoting local businesses.
Evaluation Process
The evaluation process will involve a comprehensive assessment of bid submissions, focusing on:
- Compliance with the technical and financial requirements.
- Price assessment for overall value for money.
- Past performance and reliability on similar contracts.
Delivery Locations
The services will be required for various outstation locations as directed by the Rural Electrification Corporation Limited. Specific travel destinations will be communicated post-contract award.
Contact Information
For further inquiries and clarification, bidders are advised to refer to the official communication channels provided in the tender documentation. Utilizing the correct contact points guarantees efficient dissemination of information and support during the bidding process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
Similar Tenders
Frequently Asked Questions
The eligibility requirements include being a registered entity with appropriate licensing for vehicle hiring services. Bidders should demonstrate experience in similar services and possess financial capabilities, ensuring their ability to deliver on the tender’s requirements effectively. Each submission must include valid documentation backing these claims.
The technical specifications for participating vehicles include being models from the years 2022, 2023, 2024, or 2025. They should be maintained for optimal performance, comply with all safety standards, and offer adequate comfort for passengers. Bidder compliance with these specifications is crucial for a successful evaluation.
Payment terms typically stipulate a structured schedule based on milestones achieved during the service period. Additionally, payment will be contingent upon the completion of services in accordance with the tender specifications, which may include considerations for timely reporting and service delivery as defined in the contract.
Bidders are required to submit their documents via the prescribed method outlined in the tender specifications, which often includes digital formats. Accepted document formats generally consist of PDFs or securely scanned files. This ensures the clarity and accessibility of all information submitted for evaluation.
Yes, MSEs are encouraged to participate in the Vehicle Hiring Service tender. The evaluation process may provide benefits such as increased consideration for MSEs and startups, thereby enhancing their chances of award. These provisions align with government initiatives that promote local enterprises and stimulate economic growth through public contracts.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders