Sanand Municipality Annual Road Cleaning & City Beautification Tender - Gujarat

This tender opportunity is issued by Sanand Nagarpalika for the annual cleaning and city beautification project in Sanand Town, Gujarat. The project involves mechanized and manual cleaning of the road network, municipal premises, and public spaces to improve urban cleanliness and aesthetics. The contract duration is 12 months, with a total estimated cost of approximately ₹34.1 million. Bidders must submit their proposals electronically via the official portal, adhering to the specified deadlines. The project aims to enhance the quality of life for residents and visitors by maintaining clean and attractive urban environments. The tender process is open to qualified contractors with relevant experience and compliance with government procurement norms. The successful bidder will be responsible for delivering high-quality cleaning services in accordance with the detailed scope and technical specifications provided in the tender documents.

• Perform mechanized and manual cleaning of all designated road networks and municipal premises in Sanand Town.

• Ensure thorough cleaning of public spaces, including parks, streets, and municipal buildings.

• Utilize approved cleaning equipment and materials as per technical specifications.

• Adhere to environmental and safety standards during all cleaning operations.

• Coordinate with municipal authorities for scheduling and reporting.

• Maintain cleanliness records and submit periodic progress reports.

• Complete the project within the stipulated 12-month period.

Key Deliverables	Specifications
Cleaning Equipment	Must meet government standards
Manpower	Adequate trained personnel
Quality Standards	As per municipal guidelines

1. Submit bid proposals electronically. 2. Pay the tender fee and EMD as specified. 3. Attend pre-bid meetings if scheduled. 4. Complete the project within the contract period. 5. Submit all required documentation for evaluation.

✓ Must have valid registration and licenses for municipal cleaning services.
✓ Proven experience in executing similar city cleaning projects.
✓ Submission of tender fee (₹7,080), EMD (₹3,41,100), and relevant documents.
✓ Financial stability demonstrated through recent financial statements.
✓ Ability to complete the project within the specified 12 months.

Qualification	Minimum Requirement
Experience	At least 3 years in municipal cleaning
Financial Capacity	Annual turnover of at least ₹10 million
Certification	Valid GST registration and other relevant licenses
Technical Capability	Adequate equipment and trained manpower

**Note:** Bidders must meet all eligibility criteria to qualify for the tender.

Parameter	Specification
Cleaning Equipment	Must include mechanized sweepers, vacuum cleaners, and eco-friendly chemicals
Manpower	Minimum 50 trained personnel per shift
Working Hours	6:00 AM to 10:00 PM daily
Service Standards	Compliance with municipal cleanliness norms
Reporting	Weekly progress reports and incident logs

Sequential process: 1. Bidders review tender documents. 2. Submit technical and financial proposals. 3. Attend pre-bid meeting if scheduled. 4. Bid evaluation and selection. 5. Contract signing and project initiation.

The total estimated project cost is approximately ₹34.1 million. The financial proposal should include a detailed breakdown of costs, including manpower, equipment, materials, and overheads. Payment will be made in installments based on milestones achieved, with a final payment after project completion. The tender fee of ₹7,080 and EMD of ₹3,41,100 must be submitted along with the bid. Bidders should ensure their financial proposals are competitive and compliant with the guidelines specified in the tender documents. The contract will specify terms for payment schedules, penalties for delays, and quality assurance measures.

1. Download tender documents from the official portal.
2. Pay the tender fee and EMD before the deadline.
3. Submit technical and financial proposals electronically.
4. Attend pre-bid meetings if scheduled.
5. Bids will be opened publicly at the designated date.
6. Evaluation and shortlisting based on criteria.
7. Final award notification.

Step	Deadline	Details
Bid Submission Start	19-05-2025 20:00	Bidders can submit proposals from this date
Bid Submission End	21-06-2025 17:30	Last date for submission
Evaluation	01-07-2025 10:30	Preliminary evaluation
Commercial Stage	01-07-2025 10:35	Final negotiations

**Note:** Ensure all documents are uploaded correctly and deadlines are strictly adhered to.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence and experience	40%
Financial proposal	30%
Compliance with technical specifications	20%
Past performance and references	10%

Minimum qualifying scores are **60%** for technical evaluation. The highest scoring compliant bid will be awarded the contract. Transparency and adherence to guidelines are mandatory for successful evaluation.

Date	Event	Details
19-05-2025	Bid Submission Start	Bidders can begin submitting proposals
21-06-2025	Bid Submission End	Final date for bid submission
01-07-2025	Evaluation & Shortlisting	Evaluation of bids begins
01-07-2025	Tender Opening	Public bid opening at 10:30 AM
15-07-2025	Award Notification	Expected date of contract award

**Critical deadlines** include bid submission and evaluation dates, so bidders should plan accordingly.

For further details and clarifications, contact:

Chief Officer, Sanand Nagarpalika
Address: Sanand Nagarpalika, Ahmedabad, Gujarat
Phone: 9925229205
Email: nprocure@ncode.in

Contact Person	Role	Phone	Email
Chief Officer	Tender Inviter	9925229205	nprocure@ncode.in

Bidders are encouraged to attend the free vendor training sessions scheduled every Saturday at (n)Code Solutions, Ahmedabad, to facilitate online bidding procedures.

All bidders must ensure compliance with the terms and conditions outlined in the detailed tender documents. The project emphasizes timely completion, quality standards, and environmental safety. Bidders are advised to review the certificate details provided in the tender notice for verification purposes. The tender process is transparent and conducted via the official e-Procurement portal, ensuring fair competition. Participation in the pre-bid meeting is recommended for clarifications. Successful bidders will be required to sign a formal agreement and adhere to all contractual obligations, including submission of performance security and periodic reporting. This project offers a strategic opportunity to contribute to urban development and municipal services in Gujarat.