School Education Department Madhya Pradesh Tender by School Education Portal (GEM/2025/B/6112922)

Tender Title: Procurement of Educational Technology Equipment for Schools

Tender Reference Number: GEM/2025/B/6112922

Issuing Authority

The procurement is being conducted by the School Education Department Madhya Pradesh. This tender aims to enhance the educational infrastructure across schools through the acquisition of various technological equipment.

Scope of Work and Objectives

The primary objective of this tender is to procure a comprehensive range of educational technology equipment aimed at upgrading teaching and learning environments in schools. The scope of work includes supplying a total of 286 units of multiple technological items, which encompass:

• Entry and Mid-Level Desktop Computers
• Multifunction Machines (MFM)
• Online UPS Units
• Televisions (TVs)
• Layer 2 Access Switches
• Entry and Mid-Level Laptops/Notebooks

These items are essential for facilitating advanced teaching methods and connecting classrooms to the digital world.

Eligibility Criteria

To qualify for this tender, bidders must demonstrate that they are registered entities with the necessary licenses to operate in the educational technology sector. They must also possess requisite experience in delivering similar supplies.

Technical Requirements

Bidders are required to adhere to the following technical specifications while preparing their bids:

• All desktop computers and laptops must maintain the latest operating system with required peripheral compatibility.
• Multifunction machines should be capable of scanning, copying, and printing in color.
• Online UPS systems must comply with the standard output voltage and include at least 4 hours of backup time.
• Access switches should support at least 24 ports and conform to Layer 2 standards.
• TVs must meet minimum HD display specifications.

Financial Requirements

Bidders must provide financial documents proving their capability to deliver equipment worth significant value. This includes submitting audited financial statements for the last two fiscal years and a bank guarantee or earning money deposit as specified by the issuing authority.

Document Submission Details

Interested bidders should prepare and submit all necessary documents through the specified tender submission portal. Submission must include:

• Completed tender forms
• Technical and financial proposals
• Registration documents
• Relevant certifications
• Any additional supporting documents

Special Provisions

This tender provides special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, allowing them to enjoy relaxed eligibility requirements and financial support options to encourage participation in government procurement.

Evaluation Process

Submissions will be evaluated based on both technical and financial criteria. The evaluation process will examine bidders' compliance with technical specifications, qualifications, past performance, and overall pricing. Selected bidders will be notified following the evaluation phase.

Delivery Locations

The delivery of the supplied equipment will take place at designated schools throughout Madhya Pradesh. Bidders should consider logistics and transport arrangements in their proposals.

Contact Information

Contact details for inquiries can be acquired through the issuing department’s official channels. Potential bidders are encouraged to reach out for clarification in relation to the specifications and submission process to ensure a successful participation.