Tender Title: Video Surveillance Equipment for Educational Institutions

Tender Reference Number: GEM/2025/B/6113436

The School Education Department Madhya Pradesh is inviting bids for the supply of various video surveillance equipment that is crucial for enhancing security and monitoring in educational institutions across the state. This tender focuses on procuring a total of 200 units of high-quality video recorders, televisions, and cameras suitable for CCTV systems. The overarching objective is to bolster the safety measures within schools, creating a secure environment conducive to learning.

Scope of Work and Objectives

The scope of work entails the following components:

• Supply of Video Recorders for CCTV Systems (V2)
• Provision of Televisions (TV) (V2)
• Supply of Cameras for CCTV Systems (V3)

The objectives are to ensure that all educational facilities are equipped with advanced surveillance systems that provide accurate monitoring and timely alerts in case of any security breaches.

Eligibility Criteria

To qualify for participation in this tender, bidders must fulfill specific eligibility criteria:

• The bidder must be a registered entity compliant with local regulations.
• Proof of experience in supplying similar equipment to educational institutions or related sectors.
• Evidence of ability to support and maintain the supplied equipment.

Technical Requirements

The submissions must include comprehensive details about the technical requirements of the offered products. This includes specifications for video resolution, recording capacity, durability against thermal and environmental conditions, and integration capabilities with existing systems.

Financial Requirements

Bidders will need to demonstrate their financial stability and capability to fulfill the financial requirements outlined in the tender. This includes submitting financial statements for the last two fiscal years and a detailed pricing structure for the products offered.

Document Submission Details

All documents required for submission, including technical specifications, financial records, and certificates, must be compiled and submitted as per the guidelines provided in the tender notice. The submission must be done electronically through the designated e-procurement platform.

Special Provisions

The tender includes special provisions to encourage Micro, Small, and Medium Enterprises (MSEs) and startups. These entities will receive benefits during the evaluation process to promote local entrepreneurship and participation.

Evaluation Process

The evaluation process will assess tenders based on:

• Compliance with technical specifications and requirements.
• Price competitiveness.
• Past performance and reliability in delivering similar solutions.

Bidders must ensure that all required documents are submitted by the designated deadline for their proposal to be considered.

Delivery Locations

Delivery of the equipment must be executed to specified educational institutions within Madhya Pradesh. The tender will outline particular locations as part of the submission documents.

Contact Information

For inquiries, bidders are encouraged to reach out to the contact persons listed in the tender notice, ensuring that all communication is directed through official channels.

This tender represents a crucial initiative in enhancing the safety protocols for educational institutions within Madhya Pradesh, ensuring that students and staff are provided with a protective environment through effective surveillance systems.