Tender Title: Supply of Entry and Mid-Level IT Equipment

Reference Number: GEM/2025/B/6025291
Issuing Authority: School Education Department Madhya Pradesh

The School Education Department Madhya Pradesh invites tenders for the supply of various IT equipment essential for enhancing the educational infrastructure across multiple institutions within the state. The scope of work includes the procurement and delivery of Entry and Mid-Level Desktop Computers, Multifunction Machines (MFM), Online UPS Systems, Televisions, and Layer 2 Access Switches.

Scope of Work and Objectives

The objective of this tender is to furnish educational institutions with modern equipment that fosters an environment conducive to learning and teaching. The total quantity required for this tender is 885 units, which includes:

• Entry and Mid-Level Desktop Computers
• Multifunction Machines (MFM)
• Online UPS Systems
• Televisions
• Layer 2 Access Switches
• Entry and Mid-Level Laptops/Notebooks

This comprehensive assortment of technology will facilitate better educational delivery and operational efficiency.

Eligibility Criteria

Bidders must meet the following eligibility requirements:

1. Must be a registered entity with relevant business licenses.
2. Proven experience in supplying similar IT equipment to educational institutions or comparable sectors.
3. Adherence to local laws and regulations governing public procurement.
4. Registration as a Micro, Small, or Medium Enterprise (if applicable) to avail of MSE benefits.

Technical Requirements

Bidders are expected to deliver the equipment that meets the following technical specifications:

• Desktop computers and laptops should comply with recent technological standards ensuring optimal performance.
• Multifunction machines must include scanning, printing, and copying features with energy-efficient settings.
• Online UPS units should ensure consistent power supply and voltage stabilization.
• Layer 2 switches should support high-speed data transfer and network scalability.

All products should comply with recognized quality standards and certifications relevant in the field of electronics and educational technology.

Financial Requirements

Bidders will be required to submit a Bid Security or Earnest Money Deposit (EMD) as outlined in the tender documents. Financial proposals must reflect competitive pricing while adhering to the budgetary constraints established by the School Education Department.

Document Submission Details

Interested bidders must submit their proposals in the specified format outlined in the tender documentation. All submissions must be completed before the deadline mentioned in the tender notice. Late submissions will not be considered.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and start-ups. Provisions have been made to support these entities under the Make in India initiative, promoting local manufacturing and procurement of goods.

Evaluation Process

The evaluation process will be comprehensive, consisting of a review of technical compliance, pricing analysis, and past performance evaluations. All criteria outlined will ensure a fair and transparent selection of the vendor.

Delivery Locations

The successful bidder will be required to deliver the equipment to various educational institutions as specified in the bid documents throughout the state of Madhya Pradesh.

Contact Information

For any inquiries or clarifications, bidders are encouraged to reach out to the designated contact point within the School Education Department. Specific contact details should be noted in the tender documentation.