Tender Title: Supply of Computer and Office Equipment

Reference Number: 186d90464

Issuing Authority: School Education Department Madhya Pradesh

The School Education Department of Madhya Pradesh invites tenders for the procurement of essential office equipment to enhance the functioning of educational institutions. This tender encompasses a wide range of products including Entry and Mid Level Desktop Computers, Multifunction Machines (MFM) version 2, Online UPS (version 2), and Televisions (TV). The goal of this procurement is to equip educational facilities with the necessary technology to bolster learning and administrative processes.

Scope of Work and Objectives

The primary objective of this procurement initiative is to enhance the digital infrastructure of schools under the department. The total quantity sought is 36 units of various equipment listed above. Vendors are expected to supply, install, and ensure the functioning of these devices in alignment with the department’s standards. The successful vendors will contribute to a goal of providing equitable access to technology across educational facilities in Madhya Pradesh.

Eligibility Criteria

To qualify for participation in this tender, bidders must meet the following eligibility criteria:

• Be a registered entity with a valid GST registration.
• Demonstrated experience in supplying educational or office equipment.
• Ability to provide after-sales service and support.

Technical Requirements

Bidders are required to meet specified technical requirements which include:

• Desktop Computers should meet the minimum specifications for entry-level usage including memory and processing capabilities suitable for educational settings.
• Multifuntion Machines must have capabilities for printing, scanning, and copying of documents.
• Online UPS must be rated to manage power fluctuations and sustain equipment functionality.
• Televisions should have specifications catering to educational use, with appropriate display quality and connectivity options.

Financial Requirements

Bidders must ensure that their financial proposal includes but is not limited to:

• Pricing for each item as per the specifications.
• Validity of the bid price over the contract duration.
• Clear breakdown of costs, including taxes and other charges if applicable.

Document Submission Details

Interested bidders must prepare and submit their documents following the prescribed format. Required documents include:

• Bid proposal (commercial and technical)
• Company registration documents
• Relevant past performance certificates

All submissions should be directed to the School Education Department, following the specified format in the tender document.

Special Provisions

This tender includes special provisions aimed at Micro, Small, and Medium Enterprises (MSEs) and startups under applicable government policies, promoting their participation and ensuring a level playing field in public procurement.

Evaluation Process

The evaluation of the tenders will consider various factors including but not limited to:

• Compliance with technical specifications.
• Experience and past performance.
• Price competitiveness.
• Financial health of the bidding entity.

Delivery Locations

Successful bidders shall be required to deliver the equipment to designated schools across Madhya Pradesh as specified by the School Education Department at the time of contract finalization.

Contact Information

For queries regarding this tender, potential bidders may refer to the School Education Department Madhya Pradesh.

With the ambition of enhancing educational standards through technology, this tender presents an incredible opportunity for qualified vendors to partner with the government in this essential project.