Tender Title: Foam Mattress (V2) and Cotton Pillow Supply

Reference Number: GEM/2025/B/5839337
Issuing Authority: School Education Department Madhya Pradesh

The School Education Department Madhya Pradesh invites bids for the supply of foam mattresses (V2) and cotton pillows under the referenced tender. This initiative aims to enhance the educational environment by providing essential bedding materials conducive to student comfort and well-being.

Scope of Work and Objectives

The scope of work encompasses the following:

• Supply of 200 units of foam mattresses (V2) and cotton pillows, ensuring quality, durability, and compliance with defined specifications.
• The mattresses and pillows must adhere to the guidelines provided in the bidding documentation, ensuring they meet or exceed quality standards.
• Delivery locations primarily include educational institutions across Madhya Pradesh, requiring coordinated logistics to ensure timely delivery.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility requirements:

• Firm registration as a vendor in Madhya Pradesh.
• Proven experience in supplying similar items, backed by a minimum of 3 years of past experience.
• Minimum average annual turnover of 2 Lakh in the pertinent category.

Technical Requirements

Bids must fulfill the following technical specifications:

• Foam mattresses should conform to the required dimensions and firmness standards set by the department.
• Cotton pillows should be made from high-quality materials, ensuring comfort and hygiene.
• Bidders must provide documentation proving compliance with quality standards and testing criteria outlined in the tender documents.

Financial Requirements

• Bidders are required to submit an Earnest Money Deposit (EMD) as part of their bid, the details of which are specified in the tender documents.
• The performance security for successful bidders will be required to ensure adherence to the contract terms.
• Payment terms will align with the delivery milestones set forth by the School Education Department, with evaluations based on total bid value.

Document Submission Details

Bidders must provide comprehensive documentation with their proposal, including but not limited to:

• Experience Criteria documentation.
• Past Performance records.
• OEM Authorization Certificate and details of OEM average turnover which should not be below 12 Lakh.
• Additional documents as specified in the Acceptable Terms of Conditions (ATC) within the tender.

Special Provisions

Provisions for Micro, Small, and Medium Enterprises (MSEs) as well as startups have been outlined, encouraging participation from those regions in alignment with 'Make in India' policies contributing to local content rules.

Evaluation Process

The evaluation of bids will be completed using a total value wise evaluation method, focusing on cost-effectiveness while ensuring compliance with specified technical and quality standards. Eligible bids will be assessed based on past performance, experience, and product specifications.

Delivery Locations

Successful bidders will be required to deliver the products to designated educational institutions throughout Madhya Pradesh, ensuring compliance with local logistics regulations and guidelines provided in the tender.

Contact Information

For further inquiries, bidders are encouraged to refer to the provided documentation link for clarification regarding the tender or reach out through official contacts listed in the documents.

Main Document: Download Tender Document
Additional References:

• Buyer uploaded ATC
• Categories for allowed trials